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Job Details

Admin Assistant Job

Company name
Corning Incorporated

Location
Corning, NY

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Company Description:

Corning is one of the world’s leading innovators in materials science. For more than 160 years, Corning has applied its unparalleled expertise in specialty glass, ceramics, and optical physics to develop products that have created new industries and transformed people’s lives.

Corning succeeds through sustained investment in R&D, a unique combination of material and process innovation, and close collaboration with customers to solve tough technology challenges.

The Specialty Materials segment manufactures products that provide more than 150 material formulations for glass, glass ceramics and fluoride crystals to meet demand for unique customer needs. Consequently, this segment operates in a wide variety of commercial and industrial markets that include display optics and components, semiconductor optics components, aerospace and defense, astronomy, ophthalmic products, telecommunications components, and cover glass that is optimized for portable display devices.

Scope of Position:

Provide administrative support to the Corning Glass Technologies Strategy, Industry Intelligence & Communications [SIIC] team leadership and department based in or traveling to the Corning Valley.

Day to Day Responsibilities:

• Calendar management for SIIC leadership team; assist with staff and department calendars as needed

• Concur expense report processing for SIIC leadership team and staff as needed

• Arrange domestic and international travel; process visas/passports; obtain/create invitation letters

• Administrative Safety Coordinator - track dept. safety training monthly using S.P.I.T.S. system

• Prepare typewritten material/presentations as required (Ex.: Staff Mtg./Dept. Mtg. agendas; compile Pd. Reports)

• Filing; sort and deliver daily mail

• Prepare interview agendas; new employee orientation materials; request IT services for phone/computer

• Track department IP documentation (Patents, IDs, R-L Reports)

• Create/control highly proprietary/restricted/confidential documentation

• Coordinate customer visits

• Coordinate office moves

• Maintain department organization charts - monthly

• Maintain contact lists (phone, dept./global)

• Maintain assigned hallway bulletin board

• Coordinate department events/activities (Staff & Dept. Mtgs., Summer Event, Holiday Event, Recognition, D.A.R.M., etc.)

• Work closely with other administrative teams relevant to role (CGT / AGI / HPD / HR / CSM)

• Maintain printers/copiers in service center in PRC bldg. area

• Ability to create and maintain good interface relationships with people at all organizational levels

• Work effectively as an individual, as well as a team player

• Manage purchase orders (POs) supporting SIIC team actions

Job Requirements:

Travel Requirements:

• Limited travel (no more than 5%) within the Corning Valley for meetings and events

Hours of work/work schedule/flex-time:

• 8:00-5:00 w/ flexibility

Required Education and Years of Experience:

• 5 years previous experience as an administrative aide

• Ability to work with an organization of 50-100 employees

Required Skills:

• MS Office (Outlook, Word, Excel, PowerPoint); Concur System

• PeopleSoft Order Management efficiency (e-Procurement)

• Able to handle sensitive information in a confidential manner

• Organizational skills; detail oriented; able to multitask and prioritize tasks; execute and follow-up

• Demonstrate experience in solving both routine and unusual office problems

• Knowledge of phone system, conf. rm. setup for computer/teleconference/videoconference, Internet Explorer

• Professional, flexible, courteous, excellent work ethic

• Team player

• Prior experience with Corning Incorporated

Desired Skills:

• Strong written and verbal communication skills

• Broad Corning network

• Consistency and continuity of performance

• Working knowledge of Corning internal systems (Space Planning, S.P.I.T.S., Concur, Conference Rm. Scheduling, etc.)

• Knowledge of SharePoint

• Demonstrate experience in developing policies and procedures to improve efficiency

• Willingness to take on additional responsibilities when requested

Soft Skills:

• Good written and verbal communication skills

• Prioritization and multi-tasking capabilities

• Networking skills

• Team work

We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, or veteran status or any other legally protected status.

Apply online at:

https://corningjobs.corning.com/job/Corning-Admin-Assistant-III-NY-14830/428736500/

Job Criteria:

Start Date:

Position Type: Full-Time Permanent

Years of Experience Required: 5

Education Required:

Overnight Travel:

Vacation Time:

Company info

Corning Incorporated
Website : http://www.corning.com

Company Profile
Corning Incorporated manufactures and sells specialty glasses, ceramics, and related materials worldwide. The company operates through five segments: Display Technologies, Optical Communications, Environmental Technologies, Specialty Materials, and Life Sciences. The Display Technologies segment manufactures glass substrates for active matrix liquid crystal displays (LCDs) that are used primarily in notebook computers, flat panel desktop monitors, and LCD televisions. The Optical Communications segment manufactures optical fiber and cable, and hardware and equipment products comprising cable assemblies, fiber optic hardware and connectors, optical components and couplers, closures, network interface devices, and other accessories. The Environmental Technologies segment manufactures ceramic substrates and filter products for emissions control in mobile and stationary, and gasoline and diesel applications. The Specialty Materials segment manufactures products that provide approximately 150 material formulations for glass, glass ceramics, and fluoride crystals. The Life Sciences segment develops, manufactures, and supplies scientific laboratory products, such as general labware and equipment, as well as specialty surfaces, media, and reagents for cell culture research, bioprocessing, genomics, drug discovery, microbiology, and chemistry. This segment also develops and produces various technologies, including the Corning Epic technology for screening; the Corning HYPER platform of vessels for cell yields; Corning Microcarriers for cell scale-up, therapy, and vaccine applications; Corning CellBIND, Matrigel, BioCoat, and Synthemax II surfaces; and Corning stemgro media. Corning Incorporated has strategic collaboration agreement with World Kitchen, LLC. The company was formerly known as Corning Glass Works and changed its name to Corning Incorporated in April 1989. Corning Incorporated was founded in 1851 and is based in Corning, New York.

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