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Job Details

Administrative Assistant I

Company name
Simon Property Group, Inc.

Location
Waterford, CT

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Administrative Assistant I

in

Waterford

Connecticut

Administrative Assistant I

Employment Status:Regular Part time

Region:New England

Location:Crystal Mall

City:Waterford, CT

State/Territory:US-CT

Description

PRIMARY PURPOSE:

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

PRINCIPAL RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but not be limited to:

Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds

Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance

Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent

Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed

Serve as a seller of Simon Giftcards in the mall office

Provide general administrative support and projects as directed    

MINIMUM QUALIFICATIONS:

High school diploma or equivalent. Some college or professional school preferred

2-4 years administrative office experience in a fast paced environment

Knowledge of administrative and clerical procedures, customer service principles and practices

Aptitude for understanding financial reports and extracting information

Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software

Effective verbal and written communication

Strong organizational and interpersonal skills with attention to detail

Ability to prioritize, coordinate, multi-task and demonstrate initiative

Ability to work weekend hours

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Company info

Simon Property Group, Inc.
Website : http://www.simon.com

Company Profile
There you stand, a constant curator of trend and sophistication. Quirky yet adorable, you're delightfully personable. Clad in the loveliest of labels, your besties and frenemies alike consider you an excellent brand stylist. “She's so together,” they say. So organized on the outside, but it's a little bit of a clutter on the inside, isn't it? Wait, shopping friend! It's okay! We're here to help. We're all about lowering your level of stress and dreaming your level of sophistication into a redefined, daring level of confidence. Your next trip to a mall should make them a little jealous. Go ahead– we're not judging. Generate the good kind of gossip that makes them want to swim into your personal style a little more.

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