Business Manager amp Special Assistant To The Executive Director

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Business Manager & Special Assistant to the Executive Director

Duties: Charged with supporting two critical areas of responsibility: The day-to-day business operations of the Colleges of Law (COL), including budget management, facilities, campus safety, and HR functions; and supporting the Executive Director with Board relations, institutional goals, and development and maintenance of policies/procedures. Business & Office Management: Oversight of office management duties, including accounts payable, vendor contracts, and supply procurement. Oversight of campus facilities, including coordinating with vendors for maintenance and cleaning services. Lead administrative support for creation and daily management of COL’s budget. Lead administrative support for campus safety and security, including management of the emergency procedures manual, incident reporting, emergency communications, and CLEARY reporting. Oversight of hospitality for meetings and school events. Lead administrative support for human resources plans, policies, and procedures for all staff and faculty; point of contact with TCS ES Office of Human Resources for matters regarding employee relations, benefits, data management, recruiting, employment policies, training and development and overall organizational compliance. Select, train, and supervise student workers who keep facility open after business hours. Assist with students, faculty, and staff with technology needs. Cross-train to handle responsibilities of other staff as needed.
Special Assistant to the Executive Director: Project management of annual institutional goals and other school initiatives. Administrative support for development, maintenance, and oversight of COL policies and procedures. Coordinate Board and Board Committee meetings, to include booking of venues; creation, coordination and distribution of meeting-related materials; organizing meeting resource requirements; communicating technology requirements; and handling hospitality and room set-up. Maintain Board records, including minutes, meeting materials, and other corporate records. Coordinate training of Board members on Diligent software. Provide administrative support for development and alumni/public relations activities and events (such as book venues, arrange hospitality, arrange invitations, and organize related meetings). Provide administrative support including travel arrangements, scheduling, conference calls, and events coordination. Perform common assigned staff jobs as needed.

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