Legal Affairs legal Assistant

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Legal Affairs (Legal Assistant)

Duties: Prepares/revises property transactional documents, incl. leases, easements, right of entry agreements, licenses, use & occupancy agreements, facility use agreements, deeds, letters of intent, purchase & sale agreements, options to lease/purchase, etc. Assists in developing templates, coordinates the gathering of information and client feedback necessary to complete document preparation. Updates attorneys on changes in client plans and/or approaches regarding real property transactions. Assists with advising clients and coordinating efforts to obtain internal University approvals, including assisting in preparing/revising President, Board, and Vice President action memos. Prepares/revises contracts and agreements, including MOAs, affiliation agreements, procurement related agreements, inter-governmental agreements, grant agreements, research related agreements, inst. cooperation agreements, settlement agreements, etc. Assists with following up with clients and obtaining information necessary to prepare/revise/finalize contracts and agreements. Assists with advising clients and coordinating efforts to obtain internal University approvals. Assists attorneys (including monitoring the work of outside counsel) with handling administrative law proceedings, such as DCCA procurement hearings and Land Board contested case proceedings. Assists with preparing/revising/finalizing motions, memorandums, replies, briefs, summaries, chronologies, and other documents that may be needed in connection with such administrative law proceedings. Assists w/researching issues as directed by attorneys (e.g. property transactional documents, contracts/agreements, and administrative proceedings) and prepares memorandums reporting and summarizing results of the research. Assists with the outside counsel selection process, including setting up processes as needed and furnishing such documentation as may be necessary to compete the selection process. Prepares initial legal services agreements and supporting documentation, and monitors outside counsel invoice process, including verifying whether contract amendments are necessary, e.g., to add funding. Prepares contact amendments and supporting documentation. Assists with reviewing invoices, confirming work being billed correctly, e.g., within the authorized scope of services, using authorized attorneys and personnel, and at the correct hourly rates. Assists with coordinating efforts with outside counsel, the University Office of Procurement and Real Property Management, and other University offices to help ensure the appropriate legal services agreement and amendments are in place.

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