Management Assistant Senior

Profile

Job Description
The Engineering Product Support Directorate (EPSD) is responsible for ensuring our products are Safe, Reliable, Maintainable and are under configuration control. EPSD consists of multiple disciplines that support engineering, our program offices and our customers. Our EPSD disciplines participate in the total life cycle of our products from conception to deactivation. EPSD is seeking a Management Assistant supporting multiple departments within the directorate. The candidate must have 4 years of experience supporting leadership team members and employees in a fast paced environment. The selected candidate must be a self-starting individual with a track record of handling and maintaining sensitive company personal information. The candidate must have extensive knowledge of the travel policies and procedures, experience with MS Office applications (i.e. Excel, Word, Powerpoint), technical proficiency in various aspects of admin support including but not limited to: lotus notes, meeting Smart, Sametime setup, conference calls, finance support, remedy system, HR processes and tools (i.e. SPEED), ordering meals, office supplies, IT computer setup requirements, and employee office moves.
Travel maybe required between Tucson sites to support meetings, etc.
Responsibilities:
The management assistant will perform a wide variety of job duties, which will include:
Screening telephone calls and routing to the appropriate individual(s) in the manager's absence.
Organizing and prioritizing appointment schedules to minimize schedule conflicts.
Planning and coordinating domestic/international travel.
Preparing inter-office and external correspondence.
Preparing departmental & technical documentation.
Answering telephones.
Reserving conference rooms.
Arranging business lunches.
Preparing security clearances and visitor requests.
Ordering office supplies.
Required Skills:
Demonstrated proficiency in Lotus Notes and the Microsoft Office suite including: PowerPoint, Word, and Excel.
Working knowledge of the Web-TE on-line expense reporting systems and FSS policies.
Experience working in DocuShare, SAP/APEX.
Demonstrated effective verbal and written communication skills.
Ability to respond quickly and effectively to non-routine requests and situations.
Highly proficient in organizing data and documents and ability to maintain confidentiality of personnel information and data.
Flexibility and openness to new ideas and ways of accomplishing tasks.
Willingness to work collaboratively with other administrative personnel.
Desired Skills:
Self starter with initiative and independent judgment for assisting management, high level customers, and suppliers.
Team player who is comfortable operating in a high energy environment.
Ability to multi-task while meeting the demands of several complex objectives.
Positive attitude and excellent interpersonal skills are also key to success in this position.
Ability to think ahead and anticipate challenges.
Ability to identify problems and develop corrective actions.
Willingness to learn new skills.
Knowledge of RCareers.
Required Education (including Major):
High School diploma or equivalent with 4 years experience.
Associate's Degree or some college is desirable.
Business Unit Profile
Raytheon Missile Systems
2010 sales: $5.7 billion
12,400 employees
Headquartered in Tucson, Arizona
World's largest developer, producer and integrator of weapon systems
More than 1 million missiles produced since 1954
Broad weapons portfolio

Missiles
Smart munitions
Projectiles
Kinetic kill vehicles
Directed energy weapons
Customers: All U.S. military services; allied forces of more than 40 countries
Strong commitment to the global marketplace
Relocation Eligible
No
Clearance Type
None / Not Required
Expertise
Administrative Services/Support
Type Of Job
Full Time
Work Location
AZ - Tucson
Raytheon is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.

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