RSM US LLP. (McGladrey LLP)
Job Title:Office LeadDescription:In this position, you will be responsible to perform a variety of general to advanced administrative functions/support and daily operations of an office with approximately 60 employees. You will be responsible to advise and mentor office services personnel and related activities. You will be responsible to partner with the office leadership on the needs and solutions of the office. This is an opportunity to work with a dynamic group of motivated professionals at various levels and an excellent opportunity to showcase your strong technical and customer service skills.Qualified candidates will possess the following:5 years relevant administrative assistant/supervisor experiencePrevious experience in accounting or professional service environment a plusAdvanced Microsoft Office 2007 skills essentialExcellent oral and written communication skills (spelling, grammar, sentence structure and punctuation)Effective organization and time management skills, follow procedures, improve efficiencyAbility to manage multiple tasks and shift priorities as necessary to meet deadlinesFlexible demeanor, pro-active thinker, positive attitude, maintains confidentialityAbility to prepare presentations including changes, graphics and tables, speaker note and handouts to include proofread for accuracy and finalize documents professionally, strong attention to detailAbility to take direction, ask appropriate questions and complete tasks independentlyAbility to handle stress while operating with a sense of urgency and using good judgmentAbility to train, mentor and provide guidance and feedback to other team membersAbility to lead and direct a group of employees in areas such as assigning, mentoring, reviewing progress and accuracy of work, directing efforts and providing guidance on more complex issuesResponsibilities:Provides advanced administrative support to location professionals, including but not limited to; creating advanced presentations without the aid of a template, drafting proposals with the aid of style tools, , creating and working with advanced spreadsheets using PivotTables, Lookup ,and IF statementsTrack and coordinate Continuing Professional education, faxing, preparing, distributing and filing documents and photocopying as neededProvides effective leadership to employees and/or teams through: planning appropriate staffing levels; interviewing, selecting, orienting, and training; communicating performance expectations & providing feedback on performance, recognition, coaching, employee counseling reports and/or discipline including termination; creating career growth opportunities and employee development planSupervises office support staff and schedules workload, ensuring that adequate coverage is available. Helps evaluate support staff performance, and provides coverage for administrative shortageProcess corporate and individual tax returns, extensions, estimates as needed.Process tax organizers and edit, format and finalize arrangement letters to be sent to clientsProcess, edit, format and finalize response letters to IRS and state Department of Revenue taxpayer notices as neededCover reception duties when need arises and manage UPS packages and incoming and outgoing mailAssist with tracking annual budgetCalendar management, travel/event planning, meeting/conference arrangements (food, hotel, rooming lists)Routinely compiles, collects, and analyzes moderately complex and confidential data for projectsHelp support and manage office equipment and supply needs (telephone/voicemail, audio visual, kitchen and office supplies, etc.)Help support/coordinate office building/facility matters (maintenance requests, communications, access cards, etc.)Serves as a resource for staff who have questions regarding office policies and proceduresAssist IT personnel with resolution of location IT issues/mattersLead and participate in team meetings and activitiesOther duties as assignedWe offer a competitive compensa
RSM US LLP is a leading provider of audit, tax and consulting services focused on the middle market. We guide our clients through business challenges by understanding their needs and bringing together the right team to address them. With 8,000 professionals and associates in 80 cities nationwide and access to more than 38,300 people in 120 countries through our membership in RSM International, we can meet your needs wherever in the world you do business.