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Senior Administrative Assistant

Company name
Lockheed Martin Corporation

Bethesda, MD

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Job Description :

Administrative Assistant – Talent Acquisition Directors

This position utilizes a self-directed work style to complete tasks with minimal supervision, as well as the ability to creatively solve problems, think independently, and present a professional image. Absolute discretion with sensitive materials is also a primary responsibility. The ideal candidate will be required to have strong background providing efficient administrative assistant support to the Director level. This position requires effective customer service skills and the ability to react and shift priorities quickly. They will perform a variety of administrative duties to support of two Talent Acquisition leaders (Executive TA & University Relations and their teams as needed in remote time zones. This role will have a portion of their role dedicate to Executive Recruiting Coordinating. The successful candidate must be detailed-oriented and able to handle multiple tasks simultaneously. Duties involve high-level internal and external contacts and exposure to sensitive information, therefore, the successful candidate must demonstrate tact, diplomacy, discretion, and good judgment. This is a fast-paced, challenging position, where high performance and quick action is expected. The ability and willingness to support and meet tight deadlines, while staying focused on policies and procedures are critical.

Specific Responsibilities Include:

∙ Communicates with executive, administrative, and management personnel to gather or convey relevant information in a timely manner

∙ Performs administrative duties, including answering phones, filing, scheduling meetings, meeting preparation and planning, maintaining schedules in Microsoft Outlook, and organizing domestic and international travel, expense reporting, expense and charge account reconciliation, audits, and general office management

∙ Coordinates event and meeting planning, arrangement, and support

∙ This position will utilize a range of systems and tools to provide administrative support for various processes that includes locating, integrating and consolidating sensitive information from multiple sources; ensuring accuracy of data; and filing electronic documents efficiently. This also includes preparing chart decks, reporting, and analyzing data to identify trends for focused attention. The position will also draft correspondence and reports, ensuring that all are accurate, complete, and properly handled

∙ Participates in and leads miscellaneous projects or initiatives as needed, including support for the broader GTA organization

- Role will spend a portion of time as Executive Recruiting Coordinator which includes high level interface with Executives and EA's throughout all BA's.

∙ This position will interface with and serve as back-up to the Director Workforce Strategy & Solutions and WSI’s executive administrative assistant as well as other corporate executive administrative assistants on a frequent basis.

∙ The position may require overtime, offline handling of messages using mobile technology, and flexible work hours

Basic Qualifications

2-5 years of experience supporting Senior level management

Experience supporting multiple leaders

Advanced level proficiency with Microsoft Office suite of applications (Excel, Word and PowerPoint) and SharePoint

Experience with tools such as Expense Account Systems, Time Recording, Travel booking systems and purchasing systems

Demonstrated aptitude for learning and utilizing computer-based systems

Desired skills

Detailed oriented

Team player who is proactive and collaborative

College degree (Bachelor’s or Associate)

Familiarity with LM policies and procedures

Outstanding and Effective communications and interpersonal skills

Familiarity with Lockheed Martin corporate-wide systems such as STARS, LM Travel, LM Expenses (Concur); P2P

Demonstrated positive professional demeanor and behavior; excellent phone etiquette; experience with multi-line phone systems

Effective time management; demonstrated punctuality, and reliability

Proven effective verbal, written, analytical, and organization skills

Proven ability to maintain confidentiality of sensitive data

Demonstrated ability to act with diplomacy and discretion with customers, colleagues, and superiors

Experience multi-tasking and effectively balancing priorities

Strong interest in Talent Acquisition

Experience supporting remote leaders

Experience as a Coordinator for Human Resources

Global Experience (support of global leaders); worked within global organization and had interaction with global teams.

As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.

Join us at Lockheed Martin, where we’re engineering a better tomorrow.

Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Job Location(s):

Bethesda Maryland

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FLEX9x80A-Friday off in 2nd week w/flex hrs/day

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© 2017 Lockheed Martin Corporation Disclaimer

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Lockheed Martin utilizes our own internal Talent Acquisition Organization to fill our employment needs. If you are contacted over the phone or e-mailed, by a company listing a Lockheed Martin job and requesting your personal information, allegedly on Lockheed Martin's behalf, please do not respond. Lockheed Martin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

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Lockheed Martin Corporation
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Company Profile
Our employees are the core of our business here at Lockheed Martin. As the leading global security & aerospace company—and the #1 IT provider to the U.S. government—Lockheed Martin is a 115,000 person-strong team working to support the U.S. and its allies in the research, development and sustainment of advanced technology systems & services worldwide. Specialties Aeronautics, Information Technology, Space Systems, Defense, Technology, Cyber Security Over one hundred years ago, on August 16, 1912, Glenn L. Martin established the Glenn L. Martin Company in Los Angeles, California. He started the company after building his first plane in a rented church, where he took a leap of faith on his risky but innovative new aircraft design at the urging of none other than Orville Wright. Four months later and four hundred miles away, on December 19, 1912, Allan and Malcolm Lockheed founded the Alco Hydro-Aeroplane Company, later renamed the Lockheed Aircraft Company. Talented mechanics, they set up shop out of a garage, constructing seaplanes that would shatter speed and distance records for overwater flights.

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