R.R. Donnelley & Sons Company
RR Donnelley is looking for a dynamic individual to join our office service team in Northern California. This Full Time position, based in San Francisco, will support that location as well as an office in Menlo Park. Once trained, this role will provide coverage for planned and unplanned absences that occur within the team at either site locatioin. Work shift will range from first, second, or third shift. Flexibility in schedule is very important for this role as the work location may change from one day to the next depending on coverage needs. Personal, reliable transportation required.
The individual we are seeking will have a desire to learn the various roles associated with being part of an office support team in a professional financial services environment. Candidates should have a strong customer services background.
Core responsibilities include:
Meet, greet clients and visitors, answer telephones at reception desk
Create and modify documents, and prepare reports using Microsoft Office
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
Setup and coordinate meetings and conference rooms; clean conference rooms after meetings
Follow procedures to run print jobs, punch, and bind printed materials
Performs key ops procedures on office reprographics equipment
Troubleshoot problems with reprographics equipment and place service calls as required
Receive, sort and deliver incoming USPS and accountable mail
Prepares overnight deliveries, affixes postage to outgoing mail, and maintains records on postage
Assists with packaging of parcels
Performs regular mail runs
Maintain inventory of office supplies and order supplies when needed
Coordinates facilities work orders and vendor escorts
Coordinates messenger services/deliveries
Perform other duties as needed including coverage for other business service functions at the site.
Computer literacy and ability to work in a team environment required.
Intermediate to Advanced skills in Microsoft Word, Excel, PowerPoint
Ability to quickly learn proprietary systems
Excellent written and oral communication
Provide premiere service to clients with a “can do” attitude.
Desire to train across multiple job functions for increased utilization
Ability to handle information confidentially
R.R. Donnelley & Sons Company
Website : http://www.rrdonnelley.com
RR Donnelley (Nasdaq:RRD) is a global provider of integrated communications. The company works collaboratively with more than 60,000 customers worldwide to develop custom communications solutions that reduce costs, drive top-line growth, enhance ROI and increase compliance. Drawing on a range of proprietary and commercially available digital and conventional technologies deployed across four continents, the company employs a suite of leading Internet based capabilities and other resources to provide premedia, printing, logistics and business process outsourcing services to clients in virtually every private and public sector.