As an HR/Office Coordinator
you will be responsible for various office/location specific support activities. Identifies, enhances and follows specific procedures to maximize the efficiencies of the business to which the support is being provided. Ensures the correct functioning of office and business support services including areas in administration, material planning, human resource processes, inventory, safety, purchasing, invoicing and summarizing numerical and financial data.
Performs administrative support duties, supporting Greif managers and projects as requested including invoicing, timekeeping, accounts payable, general ledger entry preparation and input, reconciliations, human resource processes, material planning and coordination of office supplies
Maintains up-to-date, accurate employee records.
Prepares and/or processes paperwork, including but not limited to the attendance program, employee reimbursements, hearing test records, leaves of absence, sickness/accident claims, retirements and terminations.
Completes new hire and benefit processing and conducts orientation. Acts as initial contact for benefit claims questions.
Assists in screening employment applications. Coordinates interviews, physical examinations and background checks as requested.
May assist in the coordination of employee events.
May process payroll.
May fill in for, assist or interface with other plant support functions including, but not limited to answering telephones, data entry, filing and tracking of information, accounts payable, ordering supplies and receiving visitors.
May negotiate pricing on unessential materials/office supplies and coordinate the need for local supply items (uniforms, office supplies, machine parts, etc).
May administrate and implement safety programs, which support a safe workplace environment.
May coordinate safety and environmental activities with the Safety Health & Environment Mgr for the BU
May be required to perform data entry and maintain system accuracy for material planning and ordering purposes
May prepare and distribute routine production, accounting and administrative reports
May code invoices and attach required documents for signature approval and forward to processing center for payment
May interact with customers, sales people, vendors, etc...
May perform monthly inventory, create detailed reports and logs, and update files
May report workers compensation injuries and maintain OSHA log
May perform activities as a backup for the Customer Service Specialist and Purchasing
Performs other duties as assigned
High School Diploma or GED required
Associate or Undergraduate degree preferred
1-3 years basic office management and/or HR experience required
3-5 years experience preferred
KNOWLEDGE AND SKILLS
Bilingual (Spanish/English) strongly preferred
Demonstrated skills in both verbal and written communications
Fundamental knowledge of computer and related software
Demonstrated ability to prioritize tasks, and attention to detail
Basic knowledge of office equipment such as fax machines, copiers, adding machines
We offer a competitive salary, excellent benefits and opportunity for growth. Greif, Inc. is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sexual orientation, gender identity, race, gender, religion, age, national origin, color, disability, or veteran status. EOE/Minority/Female/Disabled/Veteran. For more information read Greif’s Equal Opportunity Policy.
Website : http://www.greif.com
Greif (NYSE: GEF, GEF.B) is a world leader in industrial packaging products and services. We produce steel, plastic, fibre, flexible and corrugated containers, packaging accessories and containerboard, and provide blending, filling and packaging services for a wide range of industries. We also manage acreage in the United States. With more than 200 operating locations in more than 50 countries, Greif is positioned to serve global as well as regional customers.