Everest Consultants, Inc.
Title: Project Manager 3 (Non-It) -
Location: Portland, OR
Duration: 1 to 3 years
Additional Position Information
This full-time Project Manager (PM) contract position will provide project management support and assistance to the Continuity of Operations (NNC) organization.
NNC coordinates the development and maintenance of agency wide plans that prepare the agency to continue its essential functions in the event of a major disruption in normal operations. The organization is responsible for defining standards, tools, and processes to be used in developing the continuity program which are consistent with federal directives and guidelines.
This position will work closely with various organizations within and outside to coordinate, shepherd and facilitate the Finance Continuity Project, Coordinated Continuity Plan and the GridEx IV from inception to conclusion.
This position is located in Portland, OR.
SPECIAL REQUIREMENT: This position requires confidentiality, professionalism and requires passing a higher level background investigation, for which the selected candidate must qualify to hold or continue to hold the position.
This position is NOT open to Foreign National candidates due to government/federal requirements.
Position Responsibilities include:
Provide project management expertise and support and facilitate manager-assigned NNC Business Continuity projects from beginning to end, providing expert guidance on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the manager, team lead or other personnel with the authority to do so, including:
Providing project management support on multiple projects for the NNC strategy initiative including:
Facilitating and assisting Management in implementing various complex project management initiatives that require senior level project management support through the formulation of plans and activities to meet milestones and deliverables.
Organizing, coordinating and facilitating the work of project team(s) and serving as liaison between business and technical aspects of projects, which includes planning project stages and assessing business implications for each stage.
Monitoring progress of assigned projects to track timelines, milestones, deadlines, standards and targets, alerting appropriate manager / personnel of any obstacles / potential delays to project timelines, targets or success; provide corrective action recommendations.
Scheduling and facilitating project team meetings;
Recommending an overall roadmap of efforts required to achieve program initiatives and project objectives (see Note above);
Forecasting and recommending / requesting appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate BPA Performance Managers.
Helping the project succeed by identifying and securing necessary subject matter experts needed during the project.
Coordinating the creation and documentation of revised processes, roles and responsibilities.
Providing background information, technical input, options and recommendations for project decisions as requested by BPA manager / personnel; work with appropriate parties to facilitate resolution of conflicting team positions.
Drafting project plans, resource strategies and funding estimates required to advance each assigned project / defined effort for review and acceptance by BPA manager.
Providing recommendations regarding project expectations, approach, roadmaps, work plans, deliverables and goals.
Alerting BPA manager of and obtaining appropriate authorization for any potential changes to project cost, schedule or performance.
Collaborating with all applicable stakeholders and subject matter experts to:
Facilitate the tasks and activities of project team(s)
Properly understand related business needs and dependencies on other initiatives
Assist in determining the best methods to effectively deploy end products.
Coordinating cross organizational projects involving systems or processes owned by other groups.
Support BPA's Continuity Program by assisting and working with Management in developing and implementing its program charter and framework.
Support the development of strategies and facilitation of implementation projects to close identified gaps to the desired level.
Support the implementation and continuous improvement of Crisis and Incident Management concepts and plans.
Support the development and execution of COOP exercises as well as after-action reports.
Gather, review, validate, analyze and format data for plans and other documents.
Assist Continuity in developing, reviewing and formatting program related plans and documentation to ensure quality standards.
Support continuous improvement of Continuity related plans and other program documents.
Provide support in developing and tracking targets.
Assist BPA management with implementing Organizational Design and Change Management requirements.
Take a pro-active stance on project risk management by:
Anticipating and identifying potential areas of risk and obtaining guidance from appropriate BPA manager or Contracting Officer.
Tracking, monitoring and facilitating resolution of issues and risks identified within the projects, as well as compliance related dependencies.
Maintaining issue, risk, and/or action logs.
Developing, drafting and recommending contingency plans to minimize / eliminate risks on an ongoing basis for review and approval / acceptance by appropriate BPA manager / personnel.
Facilitate and/or support the following functions:
Written and Verbal Sponsor and Stakeholder Communication.
Project Team Coordination, including milestone management and communication of deliverables.
Monitor issues and risks identified within the project as well as
grated dependencies and the issues and risk associated with those assumptions.
Team Meeting Management and Sponsor Meeting Management.
Facilitate and/or support the following deliverables:
Scope Definition and Management
Business Requirements and Needs Analysis from various stakeholder perspectives
Process and System Design requirements
Gap Analysis from the as is? to the to be? state
Organizational Design and Change Management requirements
Implementation Planning including optimizing milestones and building upon successes
End User Training
Coordinate and assist management with transitions of identified project resources as needed. This may include gathering information from departing/transitioning resources to identify subject matter expertise, documenting workloads, identifying training requirements to facilitate smooth transitions.
When necessary, manage the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
Bachelor degree in Business Administration, Business Management, Engineering, Organizational Development, Social Science or Project Management is required
Business Continuity Certification i.e. CBCP or MBCI is highly desirable.
15 years work-related experience in project management capacity, including all aspects of process development and execution, is required.
Direct work experience in a project management capacity, including all aspects of process development, planning and execution is required
Minimum 15 years experience using industry standard methods and tools for managing schedules, dependencies, resources, funding and developing technical specifications and project plans for large-sized projects is required
Professional knowledge of the principles, practices, techniques, and underlying concepts of Continuity related standards and Federal Continuity Directives or experience coordinating projects that include these services is required
Experience with Microsoft Office Suite Software is required (MS Word, Access, PowerPoint, Excel, and Outlook); MS Office 2010 proficiency required
Advanced skills with MS Project are required
, to include fundamental operation, function, and workflow of MS Project with regard to timelines, dependencies, project expectations, milestones, and resources.
Demonstrated experience/proficiency in project planning for assigned work streams, managing priorities, deliverables and milestones; identifying and tracking project issues, risks, decisions and action items is required
Demonstrated experience/proficiency with Microsoft Project, including familiarity with the fundamental operation, function, and workflow of Microsoft Project in regard to timelines, dependencies, deliverables, milestones, and resources is required
Demonstrated experience/proficiency with Visio flowcharts is required
Ability to facilitate process re-engineering, business transformation, and change management is required
Proven skills in process analysis, re-engineering and optimization.
Proven ability to work with a diverse group across business units to elicit both technical and business process requirements.
Ability to organize and analyze detailed information and present it in a variety of formats for business, executive, and technical audiences.
Skill in modeling business process requirements, verification of deliverables.
Skilled in the definition and development of operational governance models to enable programmatic change.
Ability to manage timelines, dependencies, deliverables, milestones and resource allocation and management in projects.
Ability to communicate verbally and in writing, reflecting a clear, accurate, and courteous style.
Carry out assigned tasks with a professional demeanor reflected in excellent written and oral communication skills, listening skills, patience, analytical reasoning and problem solving abilities.
Ability to work autonomously given specific assignments.
Ability to get up to speed quickly, work independently, be self-motivated, self-disciplined and dependable with excellent team building and interpersonal skills, and a proven record for navigating amidst ambiguity.
Understand and follow established processes and procedures including Change Management, Work Tracking and Time Management.
Everest Consultants, Inc.
Website : http://www.everestinc.com
Today's businesses require dynamic IT solutions designed to help cut costs, improve internal and external communications, safeguard information, enhance worker efficiency and drive organizational success. Everest Consultants Inc. is a trusted provider of software solutions and professional services. Through custom application development and integration of world class technologies, we implement complex solutions that satisfY enterprise needs and empower employees to deliver measurable value to their organizations.