Judicial Specialist 2

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Judicial Specialist 2
The candidate acts under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system. Uses the case management system to open, docket, and close cases based on judgement details. Provides customer service information with to a high volume of pro se litigants by providing general procedural information without giving legal advice. Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details. Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures. Processes, maintains, and distributes documents, files and case materials. Uses electronic filing to review incoming filings for format, signatures, event code, and filings fees. Processes and expedites orders of protections. Accurately disburses bond payments. Prepares and maintains bond reports. Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs. Prepares, proofreads, edits and mails out documents such as notices and final orders. Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Orders, reviews, sorts, and organizes jury summons. Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials. Organizes case files for microfilming, archiving, and destruction. Prepares exhibits and hard copy case files. Researches automated, hard-copy and microfiche files for case status data. Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts. Ensures the office, courtrooms, and its equipment are operational. Ensures judicial calendars and schedules are maintained. Serves as court monitor. Other duties as assigned. Should have high school diploma or GED. Should have 2+ years’ of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience. Typing skills of 35+ WPM is required. Bilingual skills are required.

Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours’ equals one (1) year of experience.

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