Facilities Planning CoordinatorFinancial Experience

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JOB SUMMARY

The purpose of this position is to provide support within the planning, scheduling, coordinating of facilities moves, special projects and events. Assists in maintenance of furniture inventories, space planning, and related records / files.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Experience with Financials: Invoice processing, accruals, budgeting, etc. Any experience with Financial tools such as JDE would be a plus.

Reviews and evaluates incoming requests for moves within service level agreement timelines.

Assists in the development, modification and support of new furniture purchasing contracts. Obtains quotes for rentals, parts, labor and installation costs for work orders,

Manages the furniture portfolio and maintains inventory through monthly reports and tracking.

Identifies existing furniture solutions currently in place and develops standard operating procedures for all furniture activity.

Provides customer interface to validate office vacancies, floor plans and proper occupancy information.

Participates in facility project meetings. Assists management staff in analysis and developing furniture budgets and solutions.

Coordinates strategic planning for moves, adds, and/or changes. Delivers budgetary forecasting.

Assists in development of e-business opportunities to decrease costs and add efficiencies to procurement processes.

May coordinate audio-visual and telephone equipment for conference room and event set up within the assigned facility.

May create, modify and maintain AutoCAD drawings to provide accurate floor plans and occupancy information.

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position. Coordinates and assigns tasks to co-workers within a work unit and/or project.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High school diploma or general education degree (GED) Required. Minimum of two years of related experience and/or training.

CERTIFICATES and/or LICENSES

None. Valid driver's license, if driving required in conjunction with job duties.

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE

Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.

REASONING ABILITY

Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.

OTHER SKILLS and ABILITIES

Intermediate skills with Microsoft Office Suite. Ability to use work order system.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

US Company Profile

About CBRE (NYSE: CBRE): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE.

CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

As a Fortune 500 worldwide leader in real estate services, CBRE’s more than 90,000 professionals provide exceptional outcomes for clients in over approximately 480 offices worldwide.  When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit cbre.us.

Company info

Inspection & Valuation International, Inc.
Website : http://www.ivi-intl.com/