Office Services Coordinator

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Part-time Office Services Coordinator
Duties: Provide pleasant and professional customer service to all office personnel and guests. Prepare mail and all US/FedEx/UPS packages, sorting and distributing incoming mail. Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding and faxing. Troubleshoot and perform minor repairs (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles). Schedule service calls as needed. Prepare conference rooms for meetings, set up and clean up. Ensure conference rooms are maintained, have adequate supplies as well as coordinate technology set up (AV and IT) for meetings/depositions. Troubleshoot basic IT and cable issues and assist with IT equipment set up/connections as needed. Coordinate New Hire Office cleanup and setup. Ensure IT and phone setups are complete. Manage and coordinate with external vendors. Research and identify new vendors as needed and monitors performance. Assist when other Office Services Coordinators are out. Clean the kitchen and related equipment on a regular basis, including filling, running and emptying the dishwashers. Move boxes and other heavy items, which may include assisting with furniture moves. Conduct daily walk through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison. Inventory and send files to off-site storage facility. Organize and clean file workroom. Provide other administrative assistance as appropriate and requested.

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