Proposal Specialist

Profile

Proposal Specialist

Duties: Working under the direction of senior Business Development leaders, will work to expand our firm's impact by playing a key role in generating new business across one or more practices and industries. Will work as a part of a cross-functional team and be responsible for developing compelling, clear and thoughtful proposals and customized pitch materials. Will see proposals, pitches and related projects through from concept to delivery and follow-up. Works closely with lawyers, the client growth team, and firmwide personnel to prepare high quality, compelling statements of qualifications, pitches and proposals (including RFP responses), to address client needs which may include - Conducting research on prospective clients to understand the nature of the opportunity and the business issues the prospective client is facing, and add value throughout the proposal process; Meeting with team members and lawyers to coordinate and co-lead proposal kickoff meetings, discuss strategic approach to winning the opportunity, identify appropriate team and resources needed; Assessing and complying with RFP requirements; Developing and project-manage the production timeline and task assignments; Acquiring, developing and drafting original content and adapt pre-formulated content, researching and consolidating information and input from various stakeholders to formulate clear, accurate and effective responses; Assembling draft documents and providing review, proofing, formatting, and editing support, ensuring final formatting and layout of proposals for production and coordinate delivery as needed; Creating presentations for new business pitches or final state meetings as needed; High emphasis on proactive communication throughout, including setting and managing expectations for delivery and timelines, communicating with stakeholders during entire proposal development process, and providing status on progress of deliverables; Project manage multiple proposals, pitches and presentations simultaneously with minimal direction to the satisfaction of internal clients; Maintain proposal libraries, databases and other sales enablement tools, and provide team with access to resources as needed, following electronic archiving, access and documentation protocols; Maintain a strong knowledge of assigned practice/industry groups, including the firm’s representative experience and clients, business trends and competitive landscape for legal services, specifically trends in best RFP practices; Developing new, innovative approaches to the development of our pitches and proposals and support and execute those practices; Coach lawyers on best practices and winning approaches to proposal material and presentations; Occasionally assist in the training of business development, marketing and administrative staff; Follow up with lawyers on outcomes and conduct debriefings as assigned and apply feedback to improve future proposal, pitch and presentation materials and processes; Coordination with other functions such as Conflicts, Matter Planning, Library, Accounting, Finance and Legal Counsel to gain approvals of documentation and information needed to complete proposal responses; Collaborate with firm wide marketing staff to assure integrity of the firm brand; Adhere to quality control methods and department processes required for quality work product and timely delivery of deliverables; Serve as a member of K&L Gates’ firm wide marketing team. Execute firm wide initiatives as assigned. Participate in special projects at the behest of the CMO; and and undertake other projects as assigned. Desk position requiring a combination of sedentary, walking and standing activities. Daily use of personal computer. Frequent use of telephone, mfp and other office equipment as needed.

Company info

K & L Gates LLP
600 N. King St., Suite 901
Wilmington
Delaware
United States 19801
Fax : 302.416.7020
Website : http://www.klgates.com