Office Manager

Profile

Office Manager

the candidate will manage the workflow and performance of local office support staff (Concierge Coordinator, Legal Secretaries, Legal Support Specialists, etc.), including providing ongoing performance feedback and administering the annual staff performance evaluation process. Act as primary contact with outsourced local office services account manager and monitor day‐to‐day operations. Oversee the management of conference room reservations, visiting attorney and guest services. Ensure effective coordination of all new hire and departure logistics for attorneys, staff, and agency contractors. Design, manage and enforce office emergency policies and procedures. Manage the local office’s business continuity process and ensure adherence to Firm guidelines and processes. Manage the operational budget. Identify opportunities to reduce costs and improve operational efficiencies and propose solutions. Facilitate general office and facilities maintenance, repairs, and enhancements. Manage office activities, including internal fundraising for office visibility, pro bono and community service initiatives. Collaborate with the firm‐wide procurement team to manage and analyze local office supplies and inventory levels. Plan, organize and implement office moves (internal and external). Serve as the liaison with building management, including managing the building and the Firm’s security access systems. Maintain business relationships with local and on‐site supply and service vendors. Provide operational assistance to regional offices, as requested. Should have a Bachelor’s degree and 7 years of related work experience. Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word). Strong verbal and written communication skills. Strong leadership and motivational skills. Ability to travel and work flexible and/or fluctuating work hours. Ability to work under tight deadlines and prioritize responsibilities. Ability to maintain and handle confidential information. Ability to work effectively in a fast-paced environment.

Additional Information

Requisition Number: OFFIC002317.

Company info

McDermott Will & Emery
18191 Von Karman Avenue Suite 500
Irvine
California
United States 92612
Website : https://www.mwe.com