Administrative Assistant

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ADMINISTRATIVE ASSISTANT

The candidate will be responsible for receiving and directing calls and visitors to the Center with a courteous demeanor, including documenting intake calls from potential clients, calendar management, room reservations, and distribution of mail and other communications. Legal Assistance – responsible for providing legal administrative assistant duties for Center attorneys, including hard copy file maintenance, electronic database management, case intake, appropriate referrals, monitoring of ChildLaw Clinic email and list serve accounts, Circuit Court E-File system,f legal correspondence and document management. Facilities and Equipment – responsible for maintenance and organization of office supplies,and ,equipment including printers, copier/fax and laptops. Maintain a professional legal and educational environment which includes housekeeping items such as ensuring kitchen area, library, fax room and storage area are clean and organized. Communications – publish and distribute all Center communications, including newsletters, alumni directory, and research reports. Maintain Center contacts databases and be able to use marketing automation platforms similar to MailChimp. Event Planning – provide full administrative support in connection with event planning, including weekly speaker series, conferences, symposia and special events. Also responsible for independently coordinating and executing programming for annual events such as Give-a-Gift, Association of Family and Conciliatory Courts conference and other events. Responsibilities include hotel accommodations, food orders, printing, and day of conference coordination. Should have High school diploma or equivalent and one to three years of relevant experience. Bachelor’s degree preferred. Must have strong organization skills and an ability to maintain a professional and educational environment. Excellent computer skills, including MS Office Suite and Publisher software. Experience as a paralegal or legal secretary is highly desirable. Proficiency with social media (Facebook, LinkedIn, Twitter, Instagram). Bilingual (Spanish) proficiency is highly desirable. Bachelor’s degree preferred. Excellent skills in MS Word processing, MS Excel or Spreadsheets, MS PowerPoint, MS Publisher and MW Access or Database Software. Adept user of the internet and other office automation systems. Ability to learn new systems as needed.

Additional Information

Position Number 8100133

Company info

Loyola University School of Law
25 East Pearson Suite 1208
Chicago
Illinois
United States 60611
Website : http://www.luc.edu/law