Law Firm Office Services/IT Assistant

Profile

Law Firm Office Services/IT Assistant
Duties: Provide excellent service to attorneys, management, staff, clients and other professionals. Assist with core office services tasks such as making copies, scanning, binding, and printing as needed. Coordinate and handle video/zoom conferencing setup and monitoring in offices and conference rooms. Assist with troubleshooting. Coordinate repairs of copy machines, printers and other office equipment, and replacing consumable items in printers and other equipment, and clearing printer jams. Assist with the inventory and the ordering and stocking of general office supplies and computer related office supplies (i.e., toner cartridges, CDs, DVD, flash drives, etc.) Must follow purchasing guidelines set by Technology and Office Services Department. Assist with records management system including data entry into the records system and labeling of folders and boxes. Assist with the handling of offsite storage requests including performing runs to/from our offsite facility. Coordinate and assist with the implementation of the document retention schedule following firm guidelines for retention and destruction of records. Serve as back-up receptionist when needed. Control and handle the flow of telecommunications in an efficient and professional manner. Greet and direct clients. Schedule conference rooms and coordinate schedule with staff. Provide back-up hospitality assistance such as preparing drinks and food for conferences and events as well as clean-up and other kitchen tasks. Serve as back-up to runner position as needed. Work with IT Support Specialist/Help Desk to provide on-site assistance to users as needed including assisting with maintenance and support of all computer hardware installed throughout the office. Coordinate Technology updates/upgrades with Technology staff and local vendors if needed. Maintain laptop and computer inventory. Assist with performing computer tasks such as saving files to storage media, copying storage media, downloading, uploading, converting or extracting, and labeling files. Assist with new hire orientation, setup and office equipment training as needed. Assist with the setup and removal of PC’s, printers, phones and equipment as directed. Assist Coordinator of Office Services with projects and other duties as needed.

Company info

Sign Up Now - EmploymentCrossing.com