Senior Practice Assistant

Profile

Senior Practice Assistant

The candidate will accurate and timely completion of all high level administrative and assistant work assigned by Partners and Senior Associates. Prepare, file and serve pleadings and discovery. Transcribe, prepare, edit, and finalize pleadings and other legal documents. E-file in both state and federal courts and service of documents. Assist with preparing trial and hearing notebooks, deposition exhibits, motions, subpoenas, orders, and other materials as needed. Serve as a resource regarding court rules, document requirements, and conference calls. Perform complex legal assistant activities that may be highly confidential or sensitive in nature, requiring discretion and diplomacy Create, edit, and proofread letters, legal documents, and memos (checking documents for content and context)Organize and maintain all correspondence and documents using the document management system. Manage e-mails, calendar appointments, and client contact lists. Schedule meetings and coordinate all logistics. Use library resources for research as directed by timekeepers. Manage both hard copy and electronic files including: intake, retention, retrieval, and transfer of records. Maintain an organized and secure filing system and work area. Run critical document checks. Import electronic documents and scan documents into document management system. Enter, edit and track daily time recording as necessary for assigned timekeepers. Coordinate and prepare expense reports, check requests, and monthly client bills. Open files and conduct conflict checks. Coordinate, verify, and obtain appropriate approvals for all domestic and international travel arrangements with the firm’s travel provider and process related business expense reimbursements. Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners is required. Previous experience with Elite, Legal Key, and document management system or comparable software is preferred.

Company info

K & L Gates LLP
1 Park Plaza Twelfth Floor
Irvine
California
United States 92614
Website : http://www.klgates.com