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Job Details

Executive Secretary Aulani A Disney Resort amp Spa

Company name
Disney.

Location
Kapolei, HI, United States

Employment Type
Full-Time

Industry
Administrative

Posted on
Apr 09,2019

Valid Through
Jul 23,2019

Apply for this job






Profile

You have been an Executive Secretary or an Administrative Assistant and the idea of providing administrative support for the General Manager of Aulani, A Disney Resort& Spa is highly appealing to you. The ideal candidate is an exceptional deliverer of professionalism who is a highly motivated self-starter able to anticipate needs and handle highly confidential information. This individual is also able to offer his/her creativity to initiate enhancements and maximize their work. He/she also has the ability to accommodate a flexible work schedule and meet impromptu demands, showcase action-oriented follow-through, has a pleasant personality, and is able to effectively collaborate/partner with executives, leaders, peers and partners. If all of this describes you, then this opportunity could be for you.

Responsibilities :

Responsibilities include but are not limited to:

Proactive calendar administration

Making travel arrangements

Preparing expense reports

Creating and preparing executive presentations

Providing effective meeting/event coordination, including video conference and teleconference meetings

Making appropriate decisions and effectively resolving issues

Taking a proactive approach to providing organized and efficient support to executive leaders and the executive office

SAP processing, including processing invoices, creating new purchase orders and monitoring payments, operating expenses and cost center reports

Maintaining all executive office records in accordance to the Record Information Management (RIM) Policy

Basic Qualifications :

Minimum five (5) years executive administrative experience, with proven track record of interacting, partnering and networking with all levels of management, including executives in a fast-paced dynamic environment

Demonstrated ability to blend a positive attitude, discretion and command while managing multiple priorities

Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously and prioritize a heavy work load

Excellent written, verbal and interpersonal communication skills to ensure professional interactions with senior executives, internal partners, peers, and external contacts

Demonstrated ability to build influential relationships at multiple levels across the company

Ability to appropriately respond to and resolve issues with little direction

Ability to work effectively in a strong team environment

Able to anticipate needs, take initiative, and proactively problem-solve

Use sound judgment in the handling of confidential and sensitive information and demonstrate strong work ethic and integrity

Display an enthusiastic attitude and good sense of humor

Demonstrated strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, SAP, Video Teleconferencing

Ability to learn and effectively implement new tasks

Preferred Qualifications:

Minimum 3 years of Disney executive secretarial experience supporting Director level or above

Experience working within a Walt Disney World Operations setting, effectively interacting with Guests, Members and Cast Members

Solid knowledge of Walt Disney Parks and Resorts culture, structure, policies and operating procedures

Required Education :

High School Diploma

Preferred Education :

Bachelor's degree

Job ID: 658239BR

Location: Kapolei,Hawaii

Job Posting Company: Parks, Experiences and Products

Company info

Disney.
Website : http://disney.com/

Company Profile
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with five business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media.

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