Billing Coordinator

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Billing Coordinator
The candidate will provide billing support and other professional support services to Attorneys and Clients of the Firm as assigned or otherwise necessary on a full-time basis, unless otherwise arranged with the Firm. Daily audit approval of new client/matter intake and change requests to ensure accuracy of key accounting data in the core system, including manual updates to information. Detail review of outside counsel guidelines, as needed, and confirmation of results reflected in client/matter setups. Collaborate with legal secretaries and others to manage outcomes and expectations. Review submitted pre-bill/proforma documents and raise client invoices in the core accounting system based on attorney direction, distribution of resulting invoices to the client based on preference (e-mail, e-Billing system, mail). Request approval for significant write-downs of fees and/or costs. Also responsible for processing adjustments, transfers, application of funds held in trust and generation of ad-hoc pre-bill/proforma documents. Coordinate specialized billing processes for assigned attorneys. Manage the set-up, submission, tracking and follow-up on rejection/appeals for electronic billing. Serve as a liaison between attorney, client and third party billing vendor. Coordinate client billings based on thresholds with multiple billing attorneys, prepare status reporting, as needed. Monitor status of retainer billings, generate invoices and prepare necessary reports. Communicate with legal secretaries and attorneys in a diplomatic manner to resolve billing challenges and inquiries within expected turnaround times. Assist with generation of ad-hoc time and billing requests and external audit responses, as needed; Perform other tasks and projects as assigned by the Billing Supervisor and/or the Accounting Manager. Should have an Associate’s Degree in Accounting, preferred with 3-5 years of related experience in a professional services setting.

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