Procurement Officer

Profile

Procurement Officer

The candidate executes the day-to-day activities of the Department’s procurement processes. Processes, assists and guides staff with general procurement needs in accordance with NJEDA/State guidelines; processes requisitions on the Procure-to-Pay ReQlogic system. Evaluates requisitions; ensures complete, accurate data and mandatory authorizations are included; assesses and pursues procurement method based on information provided. Obtains quotes from vendors; administers the public bidding process where applicable; conducts non-advertised bids for select goods/services; drafts bid specifications and contracts; sources vendors; responds to Q&A’s; issues addendum; receives quotes; identifies low bidders; collects compliance; converts requisitions into purchase orders and assists departments with contract management. Prepares price agreements as appropriate and submits for approval. Coordinates proposal/bid solicitation process from initial specification preparation through contract execution where applicable. Creates proposal/bid documents for goods, professional and technical services, and construction-related services in consultation with applicable Department representative(s). Ensures most current, required language and forms are included in proposal/bid documents. Coordinates review with DAG’s office and other parties (internal and external), as required. Issues appropriate advertising and conducts pre-bid conferences. Participates in meetings with vendors and bidders relative to the bidding process and/or contract execution; provides appropriate guidance to all participants. Evaluates proposals/bids received from vendors and assists with recommendations for final selection. Prepares recommendations for award and assists with the board approval process where necessary. Drafts applicable contractual documentation for review. Oversees bid challenges, as necessary. Serves as primary liaison with critical departments, such as Support Services for general office needs; anticipated budget over $200K. Performs as Contract Manager; manages the Authority’s administrative and multi-departmental contracts from inception to expiration; collaborates with and directs departmental management on all multi-departmental contracts; directs vendors as required. Provides high-level back-up support on the Procurement software database; trains staff; resolves issues encountered by users. Administers company credit card and points program, makes approved purchases, reconciles monthly statement and verifies required backup documentation. Assists with the development of procedures, directives and guidelines to implement procurement requirements including S-2194 and Executive Order 37 (2006). Assists with the implementation of new procurement regulations; ensures the Authority’s compliance with applicable bidding rules, regulations and reporting requirements. Evaluates contracts to ensure accurate language and applicable terms; investigates and resolves discrepancies. Oversees the NJEDA/State Set-Aside and SWMVBE programs; integrates data from other departments; prepares required reports; provides recommendations for increased participation; participates in specialized audits. Promotes teamwork and communication to encourage an interactive, cooperative, collaborative and customer-focused work environment among division, EDA staff and external customers. Must complete annual and semiannual self-assessments as required. Performs other duties or special projects, as assigned.

Additional Information

Job ID: 2022-1769.

Company info

New Jersey Economic Development Authority (NJEDA)
PO Box 990 36 West State Street
Trenton
New Jersey
United States 08625-0990
Website : http://www.njeda.com