Receptionist/Office Assistant - Anchorage

Profile

Schwabe, Williamson & Wyatt has an opening for a full-time Receptionist/Office Assistant in the Anchorage office. This position will be in-person in the office, proof of COVID-19 vaccination is required.

The Receptionist/Office Assistant must deliver excellent internal and external client service in a professional manner. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.

Essential Duties:

Responsible for organizing files, creating pleading indexes, closing files and working with the records department.

Project support, such as binder creation and document organization, under the supervision of the Legal Assistants and Paralegal.

Responsible for conference room set-up, including AV equipment, lunch orders and clean-up.

Monthly petty cash reconciliation.

Assist the Attorneys with travel arrangements and expense reimbursements.

Contact entry into InterAction, assistance with client holiday events and gifts, and coordination of office events such as monthly lunches.

Onsite coordination for office repairs and IT issues.

Answering the phone and greeting clients and visitors.

Performs daily housekeeping tasks such as loading and unloading the dishwasher, brewing coffee, cleaning the conference rooms, stocking the refrigerator, and running errands.

Responsible for office supplies to include maintaining paper in the copy machines, ordering supplies, and organizing the supply room and visiting guest offices.

Copy and scanning projects.

Assist with large mailings.

Prepare UPS/FEDEX slips for overnight delivery.

Competencies:

Strong customer service skills.

Ability to manage multiple projects, activities and tasks simultaneously

High level of organizational skills

Highly developed verbal and written communications

Excellent time management skills

Preferred Computer Skills

Proficient in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint

Interaction

Elite

FileSite

Intapp

Education and Experience:

High School diploma or GED required and one year of office experience is preferred. Any satisfactory combination of experience and education will be considered.

Experience working in a law firm is a plus.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Company info

Schwabe, Williamson & Wyatt PC
Website : http://www.schwabe.com/