Legal Secretary

Profile

Legal Secretary (Reserve)

Responsibilities: Prepare/revise complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, table of contents, table of authorities, etc. Handle a variety of computer related tasks on a daily basis as part of the job function. Attend in-house training sessions on computer software as updates occur and need arises. Ensure timely completion of assignments. Interact congenially with clients, attorneys, non-attorney staff, and other representatives in and outside of the Firm. Handle pressure, extended hours when and if needed, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround as required, and generally perform in a fast-paced, high-tech environment. Provide assistance to others in the Firm as workload permits. Perform work honestly, ethically and safely. Maintain a good attendance record. Is punctual and prepared to perform duties upon arrival. Adhere to Firm policies and procedures as outlined in the Firm Handbooks. Dress professionally. Maintain positive and respectful attitude. Prepares correspondence, memoranda, legal documents and material for a general nature from written and oral drafts; drafts standard correspondence and other documents. Create various legal documents for filings and/or closings as required. Prepare notebooks, exhibits, and other documentation as assigned. Transcribe dictation via tapes, input of handwritten copy and telephone dictation when necessary. Extensive knowledge and use of legal terminology and court and agency formatting, or other formatting, as required. Proofread documents for grammar, punctuation, syntax and formatting consistency. Fax, copy, and respond to emails as necessary. Read, sort and date incoming mail. Follow section guidelines pertaining to mail. Ensure outgoing mail is timely delivered. If necessary, route mail to specific delivery service and follow up on timely delivery. Route publications and review if required by supervisor. Receive, process, and/or transfer telephone calls and messages from clients, co-counsel and other personnel in a prompt and courteous manner. Access both voice mail and email as needed. Establish and maintain calendar and deadline reminder systems. Manage calendar and assist in meeting deadlines. Apprise supervisor(s) of responsibilities in advance of commitment. Open new client/matter files, request conflict checks, and maintain all client and general files. Conduct periodic review for possible storage or destruction of older files. Prepare files to be closed. Maintain files in an efficient and effective manner. Handle billing process, time entry and billing memos under the guidance of the attorney, as appropriate. Ensure timekeepers time entry is closed in a timely manner. Receive clients and visitors. Maintain good public relations with clients. Observe confidentiality of attorney/client relationship. Prepare materials for client meetings, update client contact lists, interface with client questions. Handle check requests, travel expenses and travel arrangements. Travel arrangements include airline, car and hotel reservations. Preparation of materials for publication or speaking engagements. Research and legal assistant duties as required. Uses the Internet for research and general information as well as web-based programs, as necessary. Communicate regularly with supervisors about department issues.

Company info

Thompson, Coe, Cousins & Irons, LLP
701 Brazos Street Suite 1500
Austin
Texas
United States 78701
Phone : 512-708-8200
Fax : 512-708-8777
Website : https://www.thompsoncoe.com