Practice Assistant

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Practice Assistant

The candidate should have recent secretarial, administrative, or related work experience; excellent written and oral communication skills; a very strong customer service orientation; a proactive work ethic; attention to detail; the ability to work well under pressure in a constantly changing environment; excellent attendance, punctuality, and flexibility for overtime; the ability to successfully work in a team-oriented environment. Strong day-to-day organizational skills are essential, including the ability to analyze, assess, and prioritize work assignments as well as the ability to multi-task. The candidate must be able to work independently. The candidate must have proficiency working in Microsoft Word as well as proficiency in formatting documents utilizing Styles. Responsibilities include creating, revising, and formatting legal documents, spreadsheets, or presentations using the Firm’s software (Office 2016, Adobe Acrobat DC, and DMS); document comparison, transcription, and proofreading. Answering phones, entering attorney time, managing calendars, travel arrangements, and expense reimbursements along with other general secretarial duties and projects as assigned. Requires a professional, highly motivated, organized self-starter capable of functioning in a fast-paced, challenging legal environment. Uses word processing and document management software (Microsoft Office 2016, including PowerPoint and Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the legal secretary is responsible for proofreading, correctly formatting, and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings, or taped records of conferences and meetings. Processes conflict checks and New Client/New Matter forms (KENI); enters attorney time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through the web-based application; calendar management (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with departments within the Firm to facilitate the highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc. Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firm’s LegalKEY system and Document Management System. Provides assistance to other legal secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative, and supportive relationships with peers, superiors, and clients. Anticipates and identifies clients’/colleagues’ current and future needs. Shares information and offers ideas and solutions in a team environment. Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains a positive, professional, courteous, and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy.

Should have the ability to work the core business hours as is mandated for the office to which the applicant is applying to, with flexibility for overtime, as required. Must have 2+ years of legal secretarial or relevant work experience. Advanced proficiency in MS Word and formatting documents, Adobe Acrobat DC, PowerPoint, and Excel experience are also strongly preferred.

Additional Information

Job ID: 6669. Send resume.

Company info

Kirkland & Ellis LLP
601 Lexington Avenue
New York
New York
United States 10022
Website : https://www.kirkland.com