Grants Officer

Profile

Work type:

Full Time Administrative

Location:

Systems Office - Indianapolis, IN

Categories:

Administrative/Professional, Business/Accounting/Finance

General Description of Position:

This position is responsible for certain pre-award functions, such as budget review, post-award programmatic and financial management of grants, and grant compliance monitoring.

Major Responsibilities:

Review budgets and budget justifications for Systems Office and campus grant proposals.

Monitor and update agency contact information and maintain Event Reporting in Enterprise Resource Planning (ERP) systems (i.e., Banner, Workday).

Submit final approved proposals to the granting agencies.

Ensure proposal and post-award programmatic and financial compliance with grantor and College policies and procedures.

Monitor budget and expenditure activity of assigned grants.

Advise project director on programmatic processes required by the grant, such as reporting reminders, dual reviews of reports, and proper verbiage for recognition of granting agency.

Advise campuses on grant compliance requirements, including but not limited to grant modifications, purchasing allowability, etc.

Advise campuses on College policies as related to grants, including journal entries, labor redistribution.

Performs periodic Time and Effort reconciliations as necessary.

In collaboration with the Assistant Vice President of Sponsored Programs & Project Support Officer and Executive Director of Sponsored Programs & Grants Compliance, conduct monitoring processes for grants, including site visits, and desk reviews.

Assist campuses in preparing budget modifications and no-cost extensions for submission to granting agency.

Review contracts for accuracy and manage the signature process associated with grants related contracts.

Assist with audits and grantor site visits.

Develop and conduct training on grant budgeting and management for staff and faculty.

Assist the Assistant Vice President of Sponsored Programs & Project Support Officer with providing project and grants progress updates as needed for division leaders, president and cabinet, and state board of trustees.

Assist the Assistant Vice President of Sponsored Programs & Project Support Officer with content for project and grant spotlights.

Stay abreast of changing regulations and best practices for grants management.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Executive Director of Sponsored Programs & Grants Compliance

SUPERVISION GIVEN: None

Minimum Qualifications:

Associate's degree with three or more years of grant management and budget development experience or bachelor's degree in Finance, Business Administration, Public Affairs Management, or related field required.

Strong project management is essential.

Experience with Microsoft Word and Excel is essential.

Excellent oral, written and interpersonal communication skills required.

Must be detail-oriented, positively anticipate, and react to frequently changing priorities and provide unparalleled customer service.

Occasional travel on College business is required.

Ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Preferred Qualifications:

Experience working with federal grant programs and Uniform Guidance regulations is desirable.

Other Requirements:

Work Hours:

This position is eligible for the College's Alternative Work Location policy and may be permitted to work remotely for up to 4 days per week.

Hiring Range:

$47,000 - $52,000 Annualized

Team Ivy Referral:

N/A

Special Instructions to Applicants:

Advertised:

20 Mar 2023

US Eastern Daylight Time

Applications close:

Company info

Ivy Tech Community College of Indiana
Website : https://www.ivytech.edu