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Administrative Assistant

This job is expired..
Chicago, IL


Carnow, Conibear & Assoc., Ltd. (Carnow Conibear), a leading environmental, health and safety consulting firm located in downtown Chicago, has an excellent opportunity for an:


Responsibilities include:

  • Assist Operations group including senior management and department staff as follows:
    • Update/reorganize project summaries, resumes and forms, keep them current.
    • Compile confidential company information for vendor packets.
    • Process/track subcontractor/client invoices, enter information into spreadsheets.
    • Prepare project contracts for clients as well as subcontractors.
    • Conduct extensive Internet research for a variety of technical projects.
    • Do copy/scanning/printing projects as requested.
    • Prepare travel arrangements.
    • Maintain licensures/certifications of personnel (both in-state and out-of-state).
    • Schedule department training and produce attendance certificates.
    • Scan/mail/retrieve documents to/from clients.
    • Basement files organization.
    • Track parking voucher utilization.
  • Assist with IT-related tasks including:
    • Handle new employee computer/cellphone set-up with outsourcing company (Xerillion).
    • Participate in weekly conference call with outsourcing company.
    • Upon completion of inventory/record spreadsheets of equipment and programs, keep them current.
    • Handle all cellphone issues that arise.
    • Order and set up equipment as needed.
    • Set up international phone plans as requested.
    • Participate in weekly meeting with Supervisor.
    • Handle follow-up for help tickets sent to outsourcing company.
    • Be on-site presence when outsourcing company needs remote access.
  • Handle company social events.


Requirements include:

  • Excellent writing and reasoning skills
  • Attention to detail
  • Excellent communication skills and vocabulary
  • Advanced computer skills
  • Microsoft Office (Word, Excel, PowerPoint, Access)
  • Adobe Acrobat and Reader
  • Internet searching
  • Bachelor of Arts or Science degree preferred


This is a terrific opportunity for a dynamic individual.  Carnow Conibear offers a competitive compensation/benefits package and opportunities for growth.


Candidates shall submit resume to:

J. Boysen

Carnow, Conibear & Assoc., Ltd.

600 West Van Buren Street, Suite 500

Chicago, IL  60607



Carnow Conibear is an equal opportunity employer seeking a diverse group of qualified individuals to consider.

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