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Job Details

Administrative Assistant

Company name
Carnow, Conibear & Assoc., Ltd.

Chicago, IL


Carnow, Conibear & Assoc., Ltd. (Carnow Conibear), a leading environmental, health and safety consulting firm located in downtown Chicago, has an excellent opportunity for an:


Responsibilities include:

  • Assist Operations group including senior management and department staff as follows:
    • Update/reorganize project summaries, resumes and forms, keep them current.
    • Compile confidential company information for vendor packets.
    • Process/track subcontractor/client invoices, enter information into spreadsheets.
    • Prepare project contracts for clients as well as subcontractors.
    • Conduct extensive Internet research for a variety of technical projects.
    • Do copy/scanning/printing projects as requested.
    • Prepare travel arrangements.
    • Maintain licensures/certifications of personnel (both in-state and out-of-state).
    • Schedule department training and produce attendance certificates.
    • Scan/mail/retrieve documents to/from clients.
    • Basement files organization.
    • Track parking voucher utilization.
  • Assist with IT-related tasks including:
    • Handle new employee computer/cellphone set-up with outsourcing company (Xerillion).
    • Participate in weekly conference call with outsourcing company.
    • Upon completion of inventory/record spreadsheets of equipment and programs, keep them current.
    • Handle all cellphone issues that arise.
    • Order and set up equipment as needed.
    • Set up international phone plans as requested.
    • Participate in weekly meeting with Supervisor.
    • Handle follow-up for help tickets sent to outsourcing company.
    • Be on-site presence when outsourcing company needs remote access.
  • Handle company social events.


Requirements include:

  • Excellent writing and reasoning skills
  • Attention to detail
  • Excellent communication skills and vocabulary
  • Advanced computer skills
  • Microsoft Office (Word, Excel, PowerPoint, Access)
  • Adobe Acrobat and Reader
  • Internet searching
  • Bachelor of Arts or Science degree preferred


This is a terrific opportunity for a dynamic individual.  Carnow Conibear offers a competitive compensation/benefits package and opportunities for growth.


Candidates shall submit resume to:

J. Boysen

Carnow, Conibear & Assoc., Ltd.

600 West Van Buren Street, Suite 500

Chicago, IL  60607

fax (312) 775-0148


Carnow Conibear is an equal opportunity employer seeking a diverse group of qualified individuals to consider.

Company info

Carnow, Conibear & Assoc., Ltd.

Company Profile
Carnow Conibear - Your environmental resource • Integrated occupational health and environmental services for safe, productive and cost-efficient facilities • Healthier learning environments for the next generation • Practical public safety, health and environmental solutions for 40 years Carnow Conibear, a woman-owned business, was established on June 19, 1975 by two renowned physicians, Dr. Shirley A. Conibear and Dr. Bertram W. Carnow, both board-certified in occupational medicine. Today, Carnow Conibear addresses a variety of safety, health, and environmental issues, implements programs, and solves problems for a variety of organizations. These organizations include manufacturing and industrial firms, financial and health care institutions, insurance companies, architectural and engineering firms, developers, building owners, real estate companies, attorneys, and government agencies. The services we provide include Asbestos and Lead Services, Environmental Engineering, Industrial Hygiene, and Construction Management. Carnow Conibear’s staff includes Illinois Department of Health-licensed Asbestos and Lead Professionals, Professional Engineers, Environmental Engineers, Professional Geologists, Certified Industrial Hygienists, Industrial Hygienists, and Safety and Regulatory Specialists. Visit us at our website.

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