Real Estate/transactional Client Service Specialist legal Administrative Assistant

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Real Estate/Transactional Client Service Specialist (Legal Administrative Assistant)
Duties: Provide superior client service by answering and screening calls in a courteous and timely manner and providing other client assistance when needed. Work closely with attorneys and clients to ensure seamless transfer of information. Facilitate the management of client-specific data to enhance the overall approach to dedicated interactions. Manage workflow of assigned tasks and projects, prioritize incoming tasks to meet deadlines, and coordinate with other support services to complete work. Assist with the organization of meetings and client development activities. Management and administration of client financial records and documents, including execution and filing. Manage attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding same. Prepare legal documents, memoranda, and correspondence from draft or dictated text. Create, edit, format, and proofread documents, spreadsheets and presentations with the highest level of accuracy and attention to detail. Assist with management of client financial records, accounting, and reporting requirements. Assist multiple attorneys as primary assignments and provide additional support, backup, and PTO coverage for the CSS assigned to the team. Transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger. Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software. Calendar all critical deadlines and other dates requiring action into a calendaring database and ensure accurate calculations; maintain and manage these deadlines. Assist in the coordination of client billing using sophisticated software and procedures that may require client-specific instructions.

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