Office Administrator

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Office Administrator

The candidate will independently manage the operations of the office, including human resources, local financial planning and controls, marketing & event planning, facilities and information systems oversight, and more. Work closely with the Managing Shareholder in the development and ongoing administration of the office’s strategic plan. Communicate and enforce policies and procedures. Conduct interviews and make determinations or assist in making determinations on the selection of staff employees, as appropriate. Initiate new employee intake, employee status change, and exiting employee processes. Conduct New Hire orientation and training for staff hires. Coordinate employee benefits issues with Administrative Office. Manage staff and administrative workloads as appropriate; manage staff time off requests. Coordinate and provide feedback on annual staff evaluations, as appropriate. Identify and document performance issues and work collaboratively with supervising Attorney, Managing Shareholder and/or Firm HR to resolve. Prepare and monitor annual budgets. Review and approve invoices and expenses for the office. Review and analyze monthly financial reports for the office. Responsible for the administration of the office checking account and oversight of staff responsible for maintaining attorney trust account. Oversee purchases of equipment, maintenance contracts and office supplies, coordinating with Firm Procurement and Office Operations when applicable. Work closely with the Managing Shareholder to plan and coordinate local marketing events including briefings and seminars. Identify networking and other business development opportunities. Coordinate with technology and site support teams to ensure on-site upgrades and technology issues are properly addressed Act as liaison between Service Desk and office regarding technology issues. Coordinate technology upgrades and maintenance with Administrative Office IT department and vendors. Issue building identification and office keys. Maintain personnel directory. Act as Liaison between firm and landlord regarding any facilities projects, maintenance requests, or issues. Act as safety coordinator and train employees on emergency procedures. Work with the Firm’s records managers, oversee records storage and management. Attend local Shareholder meetings and chair Staff meetings. Plan Office Social Functions. Manage special projects as assigned by Managing Shareholder. Attend Office Administrators Forum. Degree and 6+ years of Office Management, HR experience or 10+ years of combination of experience and education is required. Law firm experience is preferred. Experience in directing workload, performance management, training, event planning, staffing and recruitment is required.

Company info

Ogletree, Deakins, Nash, Smoak & Stewart, P.C.
Riverfront Plaza - West Tower 901 East Byrd Street, Suite 1300
Richmond
Virginia
United States 23219
Website : https://ogletree.com