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Job Details

Legal Assistant

Company name
Vanguard Integrity Professionals, Inc.

Experience
5-10 yrs required

Location
Las Vegas, NV, United States

Employment Type
Full-Time

Industry
Security, Legal

Posted on
Sep 27, 2021

Profile

THIS POSITION IS AN IN-HOUSE POSITION LOCATED IN LAS VEGAS

Job description

Under the general supervision of an attorney, coordinate and participate in the drafting, review, finalization, and administration of various corporate documents including:

  • Worldwide product and service contracts
  • Policies and procedures
  • General corporate records
  • Governance documentation
  • Common legal correspondence perform administrative duties for the Asset Protection Department including general department organization, maintenance of legal and corporate files, handling incoming mail, drafting common Legal correspondence, and working directly with vendors, government offices, and customers.
  • The position is responsible for organizing and scheduling corporate governance activities for all Vanguard Companies
  • Confidentiality and discretion are essential for this position
  • Successful candidates must pass a drug screening and background check
  • Remote work arrangements are not offered for this position

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Handling and Logging incoming mail (pick up mail at 1 pm)
  • Responsible for creating FedEx shipments
  • Maintenance of legal files (hard copy & electronic)
  • Creation of File Folders (hard copy & electronic
  • Drafting correspondence
  • Drafting Schedules, SLA's, NDA's, and Quote Letters
  • Review Policy & Procedures
  • Contract Review
  • PO Review
  • Handling Certificate of Insurance requests from clients
  • Keep track of: a) Home Insurance Policy's, b)Vehicle Registrations & Insurance Policies, c) Workers Compensation Policies
  • Updating Spreadsheets
  • Responsible for reporting any printer issues
  • Answer phone calls
  • Assist with special projects
  • Responsible for scheduling facility inspections
  • Tracking Business Licenses for Vanguard's different entities

This position will also be responsible for legal correspondence, contract preparation, contract reviews, and document finalization. There will be subsequent amendments and changes to existing documents. along with extensive filing, database maintenance and administrative responsibilities. Confidentiality and discretion are of the a=utmost importance in this role.

ESSENTIAL KNOWLEDGE/SKILLS

  • Knowledge of contract laws and software industry pricing issues and policies
  • Effective negotiation, time management, interpersonal and organizational skills
  • Strong analytical skills and attention to detail essential
  • Excellent proof reading skills
  • Must possess multi-tasking capabilities
  • Excellent written and verbal communication skills
  • Experience with Windows, MS Office, MS Excel, eMail Access, General Dynamics CRM

EDUCATION/EXPERIENCE

Bachelor's degree required. Paralegal certificate or the equivalent under Nevada Law would be a plus but not mandatory. Minimum 5-10 years of experience as contracts administrator or legal assistant / paralegal.

PHYSICAL/PERSONAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vanguard is an EOE.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job. Stress levels are medium to high medium when meeting contract deadlines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vanguard is an EOE.

Job Type: Full-time

Pay: $26.44 - $28.00 per hour

COVID-19 considerations:
Vanguard takes the safety of our employees seriously. During these stressful times of COVID-19 Vanguard has added auto temperature monitoring equipment in order to enter the building, hand sanitizer supplied, masks and mask requirements. Facility deep cleaning On-site Testing

Company info

Vanguard Integrity Professionals, Inc.

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