Billing Coordinator

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Billing Coordinator
The candidate will communicate and liaise directly with partners, managing associates, and secretaries in connection with various aspects of client billing. Revise bill and time entry narratives, coordinating client billing cycles, and working closely with attorneys to prepare client invoices. Manage all aspects of the monthly client billing process and distribution of invoices to clients. Prepare and distribute monthly prebills to the responsible billing partners and their teams. Process comments and revisions from partners and associates. Coordinate and process of transfers, write-downs, and write-offs. Prepare and distribute draft bills for review and approval. Ensure that the billing partner's approval is obtained to finalize bills. Prepare, submit, and monitor eBills, and update eBill workflow notes as necessary. Post bills in the client billing system and assist with or coordinate sending them to clients. Ensure each posted bill has the proper backups electronically filed in the designated Billing file folder within the firm's document management system (iManage). Communicate and liaise with billing partners on a regular basis about matter billing status, special billing arrangements, fee caps, fixed fees, and so on. Understand "Work in Progress" ("WIP") Provisions and ensure aging WIP, as well as special discounts, are properly monitored and accounted for. Monitor WIP and aging levels to assist billing partners in meeting defined billing goals. Review, analyze, and ensure client matters are in compliance with **MEMBERS ONLY**SIGN UP NOW***.'s global agreement and the client's outside counsel billing guidelines. Take ownership to properly set up new matters with the correct time increments, rates, discounts, ebilling codes, matter file numbers, etc.. Confirm client and/or matter specific fee arrangements are reflected for each individual matter to ensure accurate billing and WIP accrual. Coordinate with Accounts Payable to resolve any vendor discrepancies. Maintain files and documentation in accordance with the Firm's billing policy. Respond to partner and client inquiries in a timely manner. Escalate issues as needed to the Billing Manager, Controller and/or Director of Finance as appropriate. Report monthly billing projections. Prepare various billing reports and analyses, as requested by attorneys. Bachelor's degree in Business, Accounting or Finance is preferred. Should have 2–4 years of relevant legal billing experience. Experience in a law firm or professional services environment is required.

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