Legal Assistant - Business

Profile

Legal Assistant

Responsibilities: Assist attorneys in all stages of business transactions (i.e. forming corporations, limited liability companies, partnerships and other legal entities. Create letters, legal documents and memos in Word, spreadsheets in Excel, presentations in PowerPoint; apply styles and use templates. Ensure proper setup and maintenance of client files utilizing firm's document management system (FileSite) as well as creating physical file folders and labels (copying, scanning, profiling all original documents and emails). Administer calendars; coordinate and schedule meetings and travel arrangements, and manage contacts. Manage client intake process from conflicts check, new matter intake, and initial file creation. Coordinate with attorneys and billing department to prepare and finalize client billings and invoices; assist Finance team with inquiries related to accounts receivable. Maintain a good working rapport with clients which requires discretion and judgment. Perform other administrative duties required based upon the unique practice of attorneys. Regular and predictable attendance is an essential function of the job. Identify most efficient and effective manner to complete tasks. Professional demeanor when engaging with attorneys, clients and firm personnel. Requests reimbursement for attorneys through Chrome River and for client costs through Accounts Payable. Handle incoming and outgoing mail, faxes and scan documents.

Company info

Phelps Dunbar LLP
111 East Capitol Street Suite 600
Jackson
Mississippi
United States 39201-2122
Phone : 601-352-2300
Fax : 601-360-9777
Website : http://www.phelpsdunbar.com