Real Estate Legal Assistant

Profile

Real Estate Legal Assistant

The candidate will be responsible for supporting attorneys and paralegals by performing a variety of administrative duties, including drafting correspondence, answering phones, and communicating with attorneys, and clients. Assist attorneys with preparing and processing real estate transfer documents, transaction checklists, loan documentation, and closing statements. Cultivate and maintain an efficient documentation and filing system for real estate/banking files. Work with abstract companies, municipalities, and clients to obtain required information for closings. Utilize internet-based resources to gather and synthesize property information. Obtain copies of recorded documents from various governmental offices where applicable, and obtain tax receipts for properties. Open new files, request conflict of interest checks, and maintain (including indexing and organizing) client and general files. Prepare correspondence and other legal documents from written or verbal instructions. Draft various letters to clients based on the specific transaction/matter. Log attorney's time for billing purposes and work with accounting to generate bills. Coordinate funding for closings, including processing payment of invoices, and working with accounting to ensure a smooth closing process. Provide admin support such as setting up meetings, coordinating courier deliveries, sorting and distributing mail, and filing. Assist with overflow projects/assignments such as filing, photocopying, scanning, and performing other duties as needed upon request by immediate supervisor. Bachelor's degree preferred. Experience in commercial real estate preferred. Should have a working knowledge of Adobe and Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint; strong typing, computer, organizational, and administrative skills with meticulous attention to detail; excellent communication and interpersonal skills; ability to prioritize workload and independently manage multiple tasks. Must be a team player and use firm resources effectively and efficiently. Must maintain professional contact with attorneys and staff and observe confidentiality of client and firm matters. Must be a professional with a strong sense of discretion and experience working in a law firm.

Additional Information

Requisition ID: 1075

Company info

Woods Oviatt Gilman LLP
1900 Bausch Lomb Place
Rochester
New York
United States 14604
Phone : 585.987.2800
Fax : 585.454.3968
Website : https://www.woodsoviattgilman.com/