Legal Secretary

Profile

The Legal Secretary in our Coral Gables Office will support three Partners specializing in Construction Litigation by providing administrative and secretarial support. This person will deliver executive level administrative assistance through the performance of complex secretarial and clerical duties.

Responsibilities:

• Plan, schedule, and coordinate meetings with attorneys and clients
• Receive and screen telephone calls and/or visitors; answer routine questions and furnish information to inquiring parties
• Manage attorney calendar by scheduling appointments and travel
• Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
• Create, organize and maintain client files; follow up on pending matters
• Maintain physical and electronic client, research and administrative files
• Greet attorney’s clients and guests for meetings and appointments and ensure that all required materials are organized in advance
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
• Provide document production services, including proofreading, spelling and grammatical errors, styling and formatting of documents
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Manage incoming and outgoing mail and e-mail
• Coordinate with multiple parties to ensure proper and timely calendaring of deadlines, meetings, trials, depositions and hearings
• E-filing legal documents (state, federal and appellate courts)
• Formatting briefs, pleadings and other legal documents
• Correspond with clients, counsel and courts.
• Assist with time entry on Tabs3 Billing
• Prepare expense reports

Qualifications:

• High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
• Three (3) years legal secretarial experience in a law firm preferred
• Proficient in Microsoft Word, Outlook, PowerPoint and Excel, Westlaw
• Excellent communication skills and attention to detail
• Experience with Florida Court Rules and procedures and legal terminology
• Organized, proactive and ability to manage competing priorities
• Ability to work overtime as needed
• Bi-lingual (English/Spanish) a plus
• Great attitude 

Salary: From $50-60k per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Overtime

Work Location: In person

Company info

Taylor Corwin & Van Cleaf, PPLC