Billing Coordinator

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Billing Coordinator
The candidate will review pre-bills to ensure compliance with client guidelines, including rates and cost exceptions. Generate and distribute pre-bills on a monthly basis. Participate in monthly meetings with partner to review unbilled and AR inventory. Process narrative edits and time and cost adjustments. Aggregate, compile and summarize receipts and documentation for third party expenses to be billed to client. Preparation of client statements as requested, including timekeeper summaries / cover sheets illustrating total fees and total expenses incurred and/or billed. Upload LEDES invoices via Ebilling hub and various e-billing websites, as necessary. Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history. Prioritize tasks to ensure invoices are distributed, mailed or e-billed timely. Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by timekeepers. Maintain billing files/e-files and retrieve back-up for the department, timekeepers, audits, and other inquiries. Participate in collections activities as needed, and identify and escalate deductions and/or collections issues. Maintain telephone, email and personal contact with clients, attorneys, and staff. Work closely with attorneys, clients, secretaries, and collections staff to assist with client billing collections. Work as requested on special projects, analysis and implementation of special billing requests Generates reports as needed by billing Partners/secretaries/client. Observe confidentiality in all Firm and client matters. Other duties as they arise. Should have 2-3 years of years' experience in a billing role, preferably at a law firm. Experience with Elite 3E software is preferred. Experience with market billing is a plus.

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