Job Details

Conference Services Coordinator

Company name
General Growth Properties, Inc.

Location
Chicago, IL

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GGP has a temporary need for a Conference Services Coordinator at our Corporate Office in Chicago, IL.

GGP has been in the shopping center business for more than 50 years blending innovation, tradition and reputation to create some of the country’s top shopping centers. As employees we are collaborative, creative, self-starters who aim to positively impact the shopping experience for our customer everyday. A career with GGP is your chance to embark on a rewarding journey into the retail real estate industry!

Position Summary:

This temporary Conference Services Coordinator position is responsible for coordinating all aspects of corporate meetings and event logistics which includes but is not limited to catering and audio visual set-up, vendor relations and supply maintenance. Additionally, this incumbent will be responsible for providing exceptional customer services to internal and external business partners. Responsibilities include the following:

Provide the primary support to facilitate a high volume of meeting reservations, room selection, room layout changes and catering needs

Coordinate events of all types from start to finish while keeping the customers and operation in mind, by maximizing space Create Event Orders for all events as required

Work directly with various catering vendors and customer to ensure all catering options/menus are presented to the customer accurately & effectively

Ensure that all appropriate communication for upcoming business is complete and distributed in a timely manner to the operations team

Provide catering setup for all event levels, from simple to multi-day events

Set up Audio Visual to comply with meeting needs and special requests. Assist end users with audio/visual during events. Maintain a/v inventory, contact technicians for repair and replacement, pay and process invoices

Coordinate room and catering equipment needs/replacements/repairs

Order all pantry supplies through contracted vendors

Coordinate vending program; product refills, customer refunds

Complete cross-training for Switchboard/Reception position to be an alternate when work volumes require additional assistance.

Other duties as assigned

Requirements

Qualifications include the following:

High School Degree required; BA preferred or equivalent conference services experience

2 years Conference Service or similar experience, including catering setup

General knowledge of a/v projectors, touch panels and connectivity options for various output types and wireless connectivity Superior problem-solving/strategizing skills

Ability to work overtime when events require, whether in the morning or the evening

Proactive mindset to anticipate and support changes in event specifics or customer needs

Exceptional customer service abilities, positive attitude and highly motivated

Superior verbal and written communication skills

Superior time management skills; must be able to multi-task and work independently with careful attention to detail

Proficiency in Microsoft applications including MS Word, Excel, PowerPoint and Access; 40 wpm typing speed

Understanding of event software is preferred

GGP is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, genetic information, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.

Please view Equal Employment Opportunity Posters provided by OFCCP here

Company info

General Growth Properties, Inc.
Website : http://www.generalgrowth.com

Company Profile
General Growth Properties is a fully integrated, self-managed and self-administered real estate investment trust focused exclusively on owning, managing, leasing, and redeveloping high-quality regional malls throughout the United States. GGP’s portfolio is comprised of 120 regional malls in the United States totaling approximately 125 million square feet. GGP is headquartered in Chicago, Illinois, and publicly traded on the NYSE under the symbol GGP. General Growth is the second largest retail property REIT in the U.S.

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