Administrative Resource Team Assistant entry-level Legal Assistant

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Administrative Resource Team Assistant (Entry-Level Legal Assistant)
The candidate works within the Firmwide Administrative Resource Team to provide remote administrative and clerical support to PST Specialists and Resource Center Specialists. Works closely with Specialists to continually grow in understanding and ability to perform key administrative functions in a law firm environment. Assists with typing, transcribing, and revising documents. Makes meeting arrangements and travel arrangements; creates itineraries for travelers. Prepares expense statements, reimbursement requests and other Chrome River responsibilities. Assists with saving and profiling pleadings and other documents in document management system. Enters billable time and makes revisions to time entries and prebills as needed. Assists with creating and organizing notebooks, large mailings, and file organization. Provides on-site support, including mailing, copying, printing, scanning. Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Updates project log with pending and completed tasks. Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Covers receptionist responsibilities including answering switchboard and directing calls, greeting visitors, and conference room maintenance. Copes successfully with office demands, remaining calm under pressure. Conducts all business in a confidential manner. Other duties as assigned. High School or better degree is required. Associate’s or better degree is preferred. Should have 1-2 years of Receptionist experience. Should have 1-2 years of experience in a fast-paced administrative support role. Experience working in a legal setting is preferred. Typing speed of 60+ WPM is required.

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