Legal Secretary

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Legal Secretary
Duties: The candidate will primarily support a unit of legal staff, Attorneys, and Paralegals and the operation of the office. Perform secretarial, clerical and administrative functions necessary to the effective representation of clients and the administration of a multi-advocate unit and the Albany office, such as preparation of legal documents, non-legal work products, mail sorting, entering reminders in the case management system, and assisting in communication between clients, courts, adverse parties, and legal staff. Maintain courteous and professional contact with clients, opposing counsel, courts, and agencies. Assist legal staff in maintaining client contact and gathering relevant client documents. Assist legal staff in performing legal and administrative tasks effectively and efficiently. Provide administrative, record keeping, and reporting support for unit staff and work to complete necessary client forms, paperwork, data entry, and grant reporting. Perform substantial backup receptionist duties. Operate a complex multi-line telephone system and greet customers and visitors. Work closely with other legal secretaries, serving as additional support for the firm's client phone intake system. Work closely with legal secretary primarily responsible for phone and intake system, other legal secretaries, Deputy Director of Strategic Operations and Managing Attorneys to ensure that intake system runs smoothly and effectively. Respond to requests for assistance and conduct intake interviews to quickly determine eligibility and the general nature of the legal problem and make initial determination of programmatic eligibility and case assignment. Substantial computer responsibilities, including data entry in grant-specific databases, including data entry in the firm case management system and other spreadsheets necessary to maintain required case and administrative information. Enter information in the Homeless Management Information System. Ensure timely and accurate data collection and reporting by legal staff. Troubleshoot HMIS problems and work with the external system administrators to resolve database and reporting issues. Run reports and correct data and reporting issues in HMIS and in other relevant databases. Provide support for outreach, training, or clinics that unit or other LAS advocates may deliver. Assist with grant reporting as requested. Provide legal secretarial, clerical, and administrative support to other firms' staff as assigned. Assist with filing of Albany office closed case files and maintenance of on-site Albany office file storage and data entry in the firm's case management system as needed. Be a notary public and perform such duties as needed.

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