Executive Administrative Assistant

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Executive Administrative Assistant
The candidate will make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date. Work with an executive to prepare for meetings and record minutes. Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks. Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies. Perform basic bookkeeping duties. Act as a gatekeeper to Law Firm Owners. Manage extremely active calendars of appointments. Compose and prepare confidential correspondence. Plan, coordinate, and ensure the Law Firm Owners' schedules are followed and respected., Research prioritize and follow up on incoming issues, and concerns addressed to the Owners, including those sensitive and confidential. Determines appropriate course of action, referral, and response. Work closely and effectively with the Owners to keep them well informed of upcoming commitments and responsibilities and follow up appropriately. Acts as a "barometer," having a sense of the issues in the environment and keeping the Owner informed. Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on completing projects, often with deadline pressures. Manage Law Firm Owners' email communications. Research, interview, take detailed notes, and recommend various service providers. Organize events. Obtain necessary supplies for the office. Manage vendors. Ensure timely payment of various expenses. Implement and maintain organizational systems for Law Firm Owners and Law Firm. High school diploma or GED degree is required. Bachelor's degrees are preferred or equivalent to education, certification, and related experience. Previous experience as an Executive Assistant is required. Should have 2+ years of experience supporting C-Suite Executives. Should have 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar.

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