Part-time Receptionist

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Part-time Receptionist
The candidate will ensure that clients experience exceptionally positive working with the organization. Serve as a backup for the main receptionist, Including covering Lunch Breaks, PTO., etc.. Greet clients and visitors with a smile and ensuring five-star hospitality during the visit. Provide backup coverage for file specialists as needed. File maintenance to include file room organization, closing, and thinning files, coordinating off-site storage. Prepare files for offsite storage, which includes thinning, properly documenting, and arranging for pickup and delivery to Iron Mountain. Assist Concierge Services Manager with scheduling for conference rooms communicating effectively with all team members to ensure schedule coordination. Place catering orders for food, beverages, and refreshments as necessary and set up/clean up meeting rooms accordingly. Prepare all meeting rooms with proper equipment, technology, and accessories. Provide overall office management such as ordering office supplies and maintaining public spaces, including conference rooms, lobby, and breakroom. Answer and direct incoming calls on a multi-line phone system and assist with responding to inquiries. Assist Director of Concierge services with facility/maintenance needs and onboarding and new hire tasks. Coordinate hotel and travel arrangements. Provide general office admin support for the firm’s Charleston location. Should preferably have 1-3 years of experience in a professional environment. Five Star Hospitality experience is preferred.

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