Job Details

Intellectual Property and Contracts Administrator- AZ- Office Of Research u0026 Sponsored Programs

Company name
Midwestern University

Glendale, AZ, United States

Employment Type

Administrative, Legal, Contract Management, Education

Posted on
Jun 30, 2022

Valid Through
Oct 13, 2022

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\u003cp\u003eMidwestern University (MWU) has a growing intellectual property (IP) portfolio along with an increased number of research-related agreements.\u0026nbsp; The IP \u0026amp; Contracts Administrator will help manage MWU\u0026rsquo;s IP assets by providing professional support in the patenting process and will support research functions by reviewing and negotiating all terms and conditions associated with research-related contracts across both Arizona and Illinois campuses.\u0026nbsp; The IP \u0026amp; Contracts Administrator will be located on MWU\u0026rsquo;s Downers Grove, IL campus in the Office of Research \u0026amp; Sponsored Programs (ORSP) and will report to the Associate Director of ORSP.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEssential Duties and Responsibilities\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eContract-Related Work Performed\u003c/strong\u003e\u003c/p\u003e
\u003cli\u003eAssist in the review, drafting, negotiation, and tracking of a wide variety of research-related contracts, grants, and technology transfer contracts with private industry, academic and non-profit institutions, and state, local, and federal entities while keeping MWU\u0026rsquo;s best interests in mind\u003c/li\u003e
\u003cli\u003eAssist primarily with the negotiation of Confidentiality Agreements, Data Use Agreements, Material Transfer Agreements, Assignment Agreements, grant agreements, and subawards; support the department in the review and negotiation of other types of agreements, as needed\u003c/li\u003e
\u003cli\u003eWork with Grant Specialists on grant agreements and subawards; ensure ORSP is aware of and can comply with grant and subaward terms and conditions\u003c/li\u003e
\u003cli\u003eCollect information from the client needing a contract and other stakeholders in order to select the best agreement, customize agreements, ensure the agreement meets needs, aligns with MWU policy, and to ensure the details of the arrangement and research are accurate\u003c/li\u003e
\u003cli\u003eIdentify contractual risks, challenging terms and provisions, MWU obligations, statutory and regulatory compliance requirements, and when to consult with ORSP supervisors regarding same\u003c/li\u003e
\u003cli\u003eExplain contract language, terms, conditions, and requirements to faculty, as needed, so that the researchers understand their obligations, particularly, special or unique responsibilities, MWU risks, and why MWU is accepting or not accepting certain provisions\u003c/li\u003e
\u003cli\u003ePerform other assignments, as requested by the Associate Director of Research \u0026amp; Sponsored Programs\u003c/li\u003e
\u003cp\u003e\u003cstrong\u003eIP-Related Work Performed\u003c/strong\u003e\u003c/p\u003e
\u003cli\u003eAssist in MWU\u0026rsquo;s invention disclosure processing, including supporting MWU\u0026rsquo;s patent committee\u003c/li\u003e
\u003cli\u003eProvide support and assistance to inventors submitting invention disclosures to the ORSP and provide updates and feedback to the inventors\u003c/li\u003e
\u003cli\u003eEncourage and support a culture which increases the number of invention disclosures filed by the MWU community\u003c/li\u003e
\u003cli\u003eReview invention disclosures for completeness and an eye toward commercial applications
\u003cli\u003eProvide information to MWU IP consultants and inside and outside counsel to assist in determining patentability and to oversee adherence to application timelines\u003c/li\u003e
\u003cli\u003eAssist in making recommendations regarding whether patent protection should be sought\u003c/li\u003e
\u003cli\u003eAssist in establishing and maintaining a database for patent prosecution and docket management\u003c/li\u003e
\u003cli\u003eMonitor and process law firm patent prosecution correspondence and take appropriate action; ensure correspondence, deadlines, and documents are identified, addressed, and docketed\u003c/li\u003e
\u003cli\u003eMaintain IP files and records\u003c/li\u003e
\u003cli\u003eWork with inventors and outside counsel to acquire information and legal documents necessary for patent prosecution\u003c/li\u003e
\u003cli\u003eReview law firm invoices for reasonableness, accuracy, adherence to agreed-upon fees, and record costs\u003c/li\u003e
\u003cli\u003eAssist in establishing and maintaining database for license agreements\u003c/li\u003e
\u003cli\u003eAssist in developing a license monitoring program to ensure licensees comply with licensing obligations, particularly milestone and royalty payments\u003c/li\u003e
\u003cli\u003eDevelop and maintain reports on licensee compliance\u003c/li\u003e
\u003cli\u003eWork with IP consultants to help develop appropriate commercialization strategies for IP, including identifying prospective licensees\u003c/li\u003e
\u003cli\u003eDevelop, present and/or coordinate workshops and/or lectures on IP and commercialization\u003c/li\u003e
\u003cp\u003e\u003cstrong\u003eSupervisory Responsibilities \u003c/strong\u003e\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; \u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003c/p\u003e
\u003cp\u003eThis job has no supervisory responsibilities.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eQualifications \u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable in-person attendance.\u0026nbsp; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEducation and/or Experience\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eBachelors degree in a related field is required.\u0026nbsp; Paralegal degree and or paralegal certification from an American Bar Association approved program is desired.\u0026nbsp; Must have at least 1-3 years of work experience in either a legal office, technology transfer, or with contract negotiations and contract administration.\u0026nbsp;\u003c/p\u003e
\u003cli\u003eMust proficiently collaborate with all members of the MWU community, including outside IP attorneys\u003c/li\u003e
\u003cli\u003eDisplay professionalism, genuine service and a \u0022can do\u0022 attitude with all internal and external clients\u003c/li\u003e
\u003cli\u003eExacting attention to detail, high quality work standards and the ability to prioritize\u003c/li\u003e
\u003cli\u003eExcellent analytical, organizational, and communication skills\u003c/li\u003e
\u003cli\u003eAbility to handle multiple priorities and meet multiple deadlines\u003c/li\u003e
\u003cli\u003eSkill in the English language and grammar\u003c/li\u003e
\u003cli\u003eSkill in both verbal and written communication\u003c/li\u003e
\u003cli\u003eAn understanding of the commercialization process\u003c/li\u003e
\u003cli\u003eDemonstrated experience with or capability to process complex material, including, contract terms, IP law, and data and privacy laws\u003c/li\u003e
\u003cli\u003eGeneral experience and knowledge of business practices in a legal, research university/college, or healthcare setting, particularly those experiences related to contracts, intellectual property, and technology transfer\u003c/li\u003e
\u003cp\u003e\u003cstrong\u003eComputer Skills \u003c/strong\u003e\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; \u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003c/p\u003e
\u003cp\u003eComputer proficiency in MS Office (Word, Excel, Outlook, Access, etc.) and Adobe Acrobat.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eLanguage Skills \u003c/strong\u003e\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003c/p\u003e
\u003cp\u003eIntermediate skills:\u0026nbsp; Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.\u0026nbsp; Ability to write routine reports and correspondence.\u0026nbsp; Ability to speak effectively before groups of customers or employees of organization.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eReasoning Ability\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eIntermediate skills:\u0026nbsp; Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.\u0026nbsp; Ability to deal with problems involving several concrete variables in standardized situations.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eMathematical Ability\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eBasic skills:\u0026nbsp; Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals.\u0026nbsp; Ability to compute rate, ratio, and percent and to interpret bar graphs.\u0026nbsp;\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003ePhysical Demands\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\u003c/p\u003e
\u003cp\u003eWhile performing the duties of this job, the employee is occasionally required to stand. The employee is regularly required to walk; reach with hands and arms. The employee is frequently required to sit, use hands to finger, handle, or feel; talk and hear. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.\u0026nbsp; Specific vision abilities required by this job include close and distance vision.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eWork Environment \u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\u0026nbsp; This position is occasionally exposed to fumes or airborne particles and outdoor weather conditions. The noise level in the work environment is usually moderate.\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).\u0026nbsp; Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e,EqualOpportunityEmployerDescription:Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities,PayTransparencyPolicyStatement:The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c),MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:true,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[{Required:true,Related:true,DegreeId:686fbd99-f296-4c41-bd96-2562a2288f2d,DegreeName:Bachelors,MajorId:00000000-0000-0000-0000-000000000000,MajorName:null}],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[{Required:true,MinimumRequiredYears:null,MaximumRequiredYears:null,Description:Must have at least 1-3 years of work experience in either a legal office, technology transfer, or with contract negotiations and contract administration. }],JobBoardMemberships:[{JobBoardId:265e8241-9ac0-6bf9-480f-83f5aebb6998,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2022-06-30T22:11:35.082Z},{JobBoardId:14e53f57-a561-4a17-e6ef-fbd661b8b6c1,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2022-07-01T14:52:11.038Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

Company info

Midwestern University
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