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Job Details

Executive Assistant hybrid

Experience
5 yrs required

Location
Nashville, TN, United States

Posted on
Nov 29, 2022

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Profile

Executive Assistant (Hybrid)
The candidate will be assisting the senior executive and other legal professionals as needed in their day-to-day activities, including general administrative support and research, as required by business and legal needs. Formatting of large contractual documents and presentations s, including management of Adobe e-sign software. Maintaining Legal Department files in a SharePoint or other database that serves as a repository for all matters handled by the Legal Department. Creating and revising correspondence, contracts and other legal documents (knowledge of higher formatting functions in Word, e.g. automatic numbering, headers/footers, etc. is a must) under the direction of the attorneys. Other document processing--in particular, PowerPoint presentations, Excel spreadsheets, and data/records management. Managing complex and ever-changing schedules. Coordinating domestic and international travel and handling travel expenses. Facilitating domestic and international client and internal meetings for attorneys. Collaborating with internal teams; monitor and respond in a timely manner to a high volume of internal and external requests. Juggling competing priorities and working with teams to resolve issues. Managing expense reporting, legal invoice processing and other general administrative tasks e.g., mailing, PO processing, copying, etc. Assisting with coordination and planning of team events and off-site meetings. Small percentage of time is dedicated to personal assisting. Performing other duties as assigned in response to changing business conditions and/or requirements.

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