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Senior Global Management Assistant

Company name
Pyramid Consulting, Inc

San Diego, CA

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Job Description Immediate need for a talented Senior Global Management Assistant with experience in the Pharmaceuticals Industry . This is a\u00a0 6 Months contract opportunity with long-term potential and is located in La Jolla, CA. Please review the job description below. Job ID: 18-14265 Key Responsibilities: This position is responsible for providing professional administrative support to Clinical Research colleagues in the Research Unit or Early Clinical Development. Depending on experience this position may also support Senior Leadership staff within the department and may have responsibility for special initiatives or projects within the department. The Administrative Professional understands the strategic business objectives within their department and partners with team including managers and staff, to execute appropriate administrative tasks to accomplish business objectives productively. Provides general administrative support. Creates purchase orders and ePay requests in Ariba-SAP to support business needs. Maintains all PO information and updates including processing of invoices submitted for payment and payment status. Coordination and\/or management of SharePoint repositories for departmental\/x-departmental documentation. As appropriate, accurate coordination and completion of requirements\/documentation for engaging\/contracting with investigator, KOLs and HCP. Set up of meetings. Collaborates and aligns with other administrative staff in the department to ensure administrative needs are met and provides coverage in the event of planned and unplanned absences. Acts as a resource to other administrative partners for site specific guidance\/support. Demonstrates excellent knowledge\/skill with specific and commonly used office software (e.g. MS Outlook, Word, Excel, PowerPoint), expert knowledge of Pharmaceutical specific processes and systems (e.g. ARIBA, SharePoint, ENGAGE etc.), and keeps current on all trainings and upgrades. Key Requirements and Technology Experience: Uses appropriate discretion in the management of information and manages confidential Pharmaceutical information in a professional manner. Files and archives documentation as appropriate & in accordance with the Pharmaceutical retention policy. Responsible for adherence to relevant ICH\/GCP\/GLP and Pharmaceutical SOP Compliance as applicable. May have responsibility to manage and\/or support the administrative aspects of technical meetings such as Technical Review Committee meetings, Protocol Review Committee Meetings, Research Clinical Pharmacology Study Design Committee Meetings. May have responsibility for growth and development of other administrative colleagues and when appropriate may manage other administrative resource. May also be responsible to ensure alignment of Administrative function across department and global alignment across multiple sites. Depending on experience may lead organizational projects and operational initiatives. May also identify and lead projects\/initiatives that contribute to or improve operational excellence and efficiency, partner with other groups to implement. Preferred: Bachelor\u2019s level degree\/ 5-10 years administrative experience in a pharmaceutical\/drug development environment. Read as required for those who manage or leads projects\/initiatives. Advanced knowledge and experience with a variety of Office applications that support the Administrative function. Expert knowledge of MS Office software, SharePoint experience desirable. Expert knowledge of Pharmaceutical specific processes (Pharmaceutical IT platforms, Ariba etc.). Must be able to adapt to evolving systems and processes. Ability to work independently, selects the most appropriate method or approach within scope of authority. Plans and executes work to meet objectives and adheres to timelines. Comfortable with making decisions up to their level of authority. Position Comments visible to MSP and Supplier: Our client is a leading Pharmaceuticals Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Company info

Pyramid Consulting, Inc
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Company Profile
We're here to help you cut costs, focus on your core business, and nimbly respond to growth opportunities. You can rely on our knowledge and insights about the industry-specific challenges you face. Insights developed since our founding in 1996, through countless hours of client services provided by our stellar consultant team.

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