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Job Details

Office Assistant

Company name
Ogletree, Deakins, Nash, Smoak & Stewart, P.C.

Experience
1 yrs required

Location
Portland, OR, United States

Employment Type
Full-Time

Industry
Legal

Posted on
Sep 10,2019

Valid Through
Dec 24,2019

Apply for this job






Profile

Office Assistant

Duties: Provide back-up support to the receptionist during breaks, lunches, after hours and absences which may include the following: Open front doors and switchboard for business each morning at 8:00am. Answer multi-line phone system promptly in a professional, courteous and helpful manner. Screen phone calls and take messages as required or direct callers to their destination. Receive and direct clients and visitors. Keep general state of reception area and conference rooms tidy. Have general knowledge of employee absences to determine appropriate routing of phone calls. Schedule messengers as necessary. Record receipt of all incoming hand deliveries, Federal Express and UPS packages on log. Maintain parking validation log. Maintain conference rooms and location specific calendars. Order meals for meetings. Conference room set-up and clean-up. Support the File Clerk specialist as needed with maintenance of central file room. Load, unload, start dishwasher as needed. Ensure that tables, counter areas and kitchen equipment are tidy and wiped down at end of each day. Clean and perform maintenance on coffee and soda machines as recommended by supplier. Clean glass and check copiers for adequate paper supply at the end of each day. Coordinate copier repairs with service provider as needed. Provide meter read reports to vendor when requested. Assist with clearing jams and general instruction guidance to others in the firm. Help shelve books in library to keep a tidy and professional appearance. Maintain supply room and kitchen to ensure supplies (i.e., stationary, legal pads, folders, pens, binders, post its, copy paper, stationary, coffee, soda, plates, napkins & cups) are well stocked at all times. Ensure all mail has been metered and taken to reception desk for pick up at the end of each day. Assist with Federal Express labels as needed. Assist office administrator and attorneys with planning, set-up, and various other responsibilities related to firm functions held within the local office and offsite locations. Track, record and enter time entries on a daily basis. Light typing, assist with mailings and other miscellaneous projects as needed.

Company info

Ogletree, Deakins, Nash, Smoak & Stewart, P.C.
The KOIN Center 222 SW Columbia Street
Portland
Oregon
United States 97201
Website : https://ogletree.com

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