Administrative Assistant

Profile

A division of Universal Music Group, the world’s leading music company, Republic Records is home to an all-star roster of multi-platinum, award-winning legends and superstar artists such as Ariana Grande, Black Thought, Drake, Florence the Machine, Greta Van Fleet, Hailee Steinfeld, Jack Johnson, James Blake, James Bay, Jessie J, John Mellencamp, Jonas Brothers, Julia Michaels, Kid Cudi, Lil Wayne, Lorde, Metro Boomin, NAV, Nicki Minaj, Of Monsters and Men, Pearl Jam, Post Malone, Seth MacFarlane, Stevie Wonder, Taylor Swift, The Weeknd and more.How we LEAD:Republic Records is currently seeking a dynamic Administrative Assistant to provide support to Senior Executives. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a “can do” attitude. Experience supporting more than one senior executive is ideal, but not required. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.How you’ll CREATE:Support Executive Assistant across the board and cover all duties in absenceDaily TasksPrep Office every morningGeneral housekeepingMaintain inventory of office suppliesReview inbox and print texts, emails every morningOrder and arrange breakfast, lunch (dinner when schedule permits)Monitor Assistant InboxArchive EmailsUpdate Contacts / Mailing ListRun errands for Senior Executives (varies daily)Completing expense reportsWorking closely with other assistantsResearch and purchase items for work / personal initiativesAssist in booking travel arrangements (work / personal)Coordinate with personal financial representative on key payments and invoices for select property initiativesPrepare summary of charity requests / donationsSupport in planning all special events, on-site and off-siteCoordinate and track Republic merch and prepare gift bags for key individualsManage in-coming mail and correspondenceBring your VIBE:“This is not a job, it’s a lifestyle” mentalityExtremely detail-orientedMust be self-starter with ability to prioritize, organize and follow-through with every task givenNo task is too small, and no challenge is too great. A “can-do” positive attitude is essentialHandles every task with sense of urgencyCommitted, willing to learn and flexibleProblem solver who takes initiative, anticipates every need, and thinks outside the boxMust be resourceful and have ability to work under high pressure and speedAbility to handle confidential information and interact with high-level executivesImpeccable phone etiquetteExcellent oral and written communication skills requiredMust be team playerStrong computer skills: PC experience (proficiency in MSWord, Excel, PowerPoint, Photoshop, etc.)Available late nights and weekends if needed (depending on circumstance)Perks Playlist:Competitive Compensation Package including Salary, Benefits and Generous 401k Savings PlanPaid Time Off – Paid Holidays, “Winter Break”, Wellness FridaysStudent Loan Repayment AssistanceEmployee Developmental SupportAnnual Gym Reimbursement PackagePet Insurance, plus much more!Universal Music Group is an Equal Opportunity EmployerAll UMG employees are currently required to be fully vaccinated against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Company info

Universal Music Group
Website : http://www.universalmusic.com