Administrative Clerk/accounting Assistant

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Administrative Clerk/accounting Assistant
Duties: Provide Accounts Receivable and Accounts Payable processing assistance as directed by the Controller or other administrative staff. Be the public face of the law firm via front desk reception,
answering the central phone line, and interacting with the firm’s external constituents (clients, vendors, and other guests). Manage and maintain office systems and supply inventory. Assist with administrative overflow as directed. Prepare Accounts Payable entries, verify receipts, and record them in the financial system. Complete expense reports for professional staff. Process monthly Accounts Receivable invoicing at the direction of attorneys and Controller. Work with attorneys to ensure invoice accuracy and send invoices to clients. Engage with the firm’s external constituents as the first greeter in reception. Answer firm telephone and route calls. Complete daily deposit. Record cash receipts in the financial system and deposit checks into the appropriate bank account. Process credit card payments. Proactively and timely manage inventory and order office supplies for copy center and staff. Maintain organization of file room and copy center. Monitor kitchen supplies and employee snacks and purchase replacements as required/requested. Coordinate office service needs with building management, cleaning crew, plant staff, and other service vendors, including regularly scheduled services and acute, emergent services as they arise. Ensure operation of office equipment by completing preventive maintenance and calling for repairs as necessary. Open and distribute mail daily in conjunction with our administrative staff. Assist administrative team with coordinating marketing events and company events. Answer and direct inquiries from clients, guests, and other firm constituents. Prioritize, track, and follow up in writing on all delegated assignments. Work as a positive member of the team to accomplish the group firm’s goals on behalf of all clients.

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