Legal Assistant

Profile

Legal Assistant

Duties: Perform a variety of complex and unique legal assistance that requires proficient and responsible application of specialized or technical knowledge and experience. Works under the direction of the City Attorney and City Prosecutor. Coordinates any reception or secretarial staff services assigned to the City Attorney’s office. Class are performed in an office environment. Provide confidential and professional legal assistance to the City Attorney and Prosecutor. Provide coordination of, guidance for, and assistance with the various legal service functions of the City Attorney’s office. This will include the coordination of any attorney staff and clerical staff at the central location for civil representation of the City, criminal prosecution, and any other function performed by the City Attorney’s office. Review with the City Attorney the work requirements, documents, data, and other information generated in or received by the office of the City Attorney. Consult with and assist all of the City Attorney’s staff or other specialized City personnel to establish procedures and policies which shall be uniform within the City Attorney’s office. Prepare technical, complicated briefs, judgments, motions, orders, notices, petitions, criminal complaints, warrants, summons, failures to appear, orders to show cause, and other miscellaneous pleadings as required on all criminal files. Prepare correspondence, reports, documents, memos, and other material of an often confidential nature from dictation, instructions, notes, or personal knowledge. Schedule court hearings and appointments for the City Attorney and/or others to whom assigned as required. Research and respond to requests for discovery in a timely manner. Prepare and process subpoenas. Respond to requests from attorney or use own initiative to compile all necessary paperwork from department heads, city staff, law enforcement, courts, other states, counties, cities, etc., to prepare files for the City Attorney. Diplomatically answer, screen, and route telephone calls including public complaints as required. Competently handle requests from the community including all law enforcement agencies, judges, defendants, attorneys and the public. Assist in training any clerical staff that may be assigned to the City Attorney’s office. Coordinate all loose-leaf materials in the law library. Assist in developing, implementing, and maintaining secretarial routine, office procedures, forms, and files as authorized. Perform risk management functions, maintain databases of claims and city assets, communicate with insurance agents and representatives, process civil claims, and other duties as directed pertaining to insurance and risk management issues. Prepare reports and memoranda related to civil claims. Take minutes at meetings when required. Review documents for correct format, spelling, punctuation and grammar; provide additional review and input when requested. Order supplies, and make reservations and travel arrangements as directed. Prepare invoices for payment and assist with annual budget as requested. Performs all work duties and activities in accordance with City policies, procedures, and safety practices. Assists other staff and departments with assignments and duties as necessary. Performs other related duties as required. Other duties shall include basic research, independent drafting of pleadings, ordinances, resolutions, contracts, subpoenas duces tecum.

Additional Information

Job Number: 00004

Company info

City of Sandpoint
Sandpoint City Hall 1123 Lake Street
Sandpoint
Idaho
United States 83864
Phone : 208-263-3310
Website : http://www.cityofsandpoint.com/