Manager Legal Recruiting

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Manager, Legal Recruiting
The candidate will be screening and processing all law student applications and producing appropriate correspondence. Will be overseeing the applicant data tracking process and maintaining accurate applicant data in the database. Serving as the office contact with all outside organizations involved in the Summer Associate recruitment process including the National Association for Law Placement and law schools. Managing local and firmwide/multi-office recruiting efforts, as appropriate. Registering for on-campus interviews and job fairs. Hosting OCI hospitality suites. Planning and hosting 1L outreach receptions. Coordinating seasonal 1L/2L outreach events. Planning and hosting pre-OCI receptions. Managing law student communications. Scheduling all call-back interviews and coordinating student travel arrangements and accommodations. Meeting and greeting candidates and discussing the Firm's recruitment procedures and policies, including the Summer Associate Program. Assisting office management with hiring decision-making process. Coordinating interview evaluation process/procedures. Maintaining candidate files and updating and validating candidate status reports. Coordinating candidate interviewing expense reimbursements. Facilitating the offer process and adhering to the required pre-employment checks (conflicts, background, references) and education verification. Monitoring local markets including compensation, perks, start dates and summer program lengths. Managing all aspects of the Summer Associate Program's planning, coordination and follow-up. Sending student communications; event planning; assisting with mentoring assignments; preparing orientation materials; coordinating PD training programs with PD department; sending general office/attorney announcements; and updating summer associate extranet. Conducting orientation; coordinating, planning and attending all social activities; planning and coordinating all local training programs; attending all FW PD training programs; advising summer associates on firm policies, procedures and other firm matters; managing SA evaluation process including facilitating the mid-summer review. Facilitating offer decisions, extensions and follow-up and producing the appropriate offer letters and communications. Administrating Lateral Hiring Protocol including entering, maintaining and updating data in Metastorm. Screening and processing resumes received from candidates and producing appropriate correspondence. Overseeing the applicant data tracking process and maintaining accurate applicant data in the database. Facilitating decision-making process and conduct follow-up. Facilitating the offer process and adhering to the required pre-employment checks (conflicts, background, references) and education verification. Negotiating/working with Legal Search Firms and arranging for payment of placement fees and referral bonuses. Maintaining regular contact with search firms even when there are no active searches to stay informed about the market. Coordinating advertising for lateral associate positions including posting openings on the K&LG website. Maintaining lateral candidate and placement firm files. Providing weekly/daily reports to Administrative Partners/Directors of Administration/other partners involved with active lateral searches. Facilitating lateral and first year associate relocations. Coordinating partner mentor assignments for associates with AC Chair and Professional Development and Mentoring Managers. Distributing summer stipends and/or salary advances to first year associates. Monitoring and processing Bar examination and Bar review course fees for incoming associates. Completing New Hire and Change of Status forms for HR. Preparing for arrival of associate by coordinating training schedule, collecting secretarial/office assignments, timekeeper IDs, phone extensions, office keys, etc. Arranging for clerkship bonus or stipend, where applicable. Preparing orientation materials and schedule for associates' first day orientation and coordinating, assisting with/conducting associates’ orientation. Coordinating with HRIS, AC Chair and other offices the implementation of the associate review calendar and procedures. Orchestrating and performing stages of associate review process and communicating work to AC Chair. Preparing completed associate review materials for distribution to the Associates Committee prior to the review meetings. Attending associate review meetings to transcribe comments, when necessary and record review grades. Transcribing grades and revisions to consensus messages after the conclusion of the review meetings for distribution to the AC Chair. Coordinating completed consensus messages and materials for the Associates Committee Liaisons in preparation for the delivery of messages to the associates. Collecting executed original consensus messages and complete associate review files. Maintaining associate review files. Assisting with interim review process. Manage orientation, on-boarding and integration of all student and lateral associate new hires. Assist Administrative Partners and Directors of Administration with the associate salary and bonus programs. Provide support for office transfers, secondments, employee relations and terminations. Work with Professional Development to develop local development programs. Meeting regularly with and supporting Administrative Partner(s), Associates Committee Chair(s) and Associates Committees. Assisting with local interview training for all lawyers. Preparing and monitoring annual recruitment budget. Assisting with arrival and exit procedures for summer associates and associates, including preparation of all necessary HR forms and conducting exit interviews. Annually updating NALP Form and related firm materials by collaborating with the Recruiting Systems Administrator on recruiting-related collateral materials including recruiting portion of firm's web site and OCI fact pages. Coordinating collection of annual license and bar association membership renewal forms and processing payment therefore. Monitoring associate utilization and attrition rates for Associates Committee as requested and producing reports as necessary. Preparing and distributing Associates Committee agenda and materials as necessary. Scheduling and participating in all hiring and associates committee meetings. Collaborating with the other Regional Managers and staff to plan strategically and identify ways to improve processes and procedures. Developing relationships with lawyers in the office. Monitoring local markets and stay informed with current market trends and law firm news. Providing strategic advice on hiring to office when necessary. Maintaining all necessary e-mail distribution groups. Performing other tasks, as assigned.

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