Transactional Client Service Specialist legal Administrative Assistant

Profile

Transactional Client Service Specialist (Legal Administrative Assistant)

The candidate will provide superior client service by answering and screening calls in a courteous and timely manner and providing other client assistance when needed. Work closely with attorneys and clients to ensure seamless transfer of information. Facilitate the management of client-specific data to enhance the overall approach to dedicated interactions. Manage workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinating with other support services to complete work. Assist with the organization of meetings and client development activities. Management and administration of client financial records and documents, including execution and filing. Manage attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding same. Prepare legal documents, memoranda, and correspondence from draft or dictated text. Create, edit, format, and proofread documents, spreadsheets and presentations with the highest level of accuracy and attention to detail. Assist with the management of client financial records, accounting and reporting requirements. Assist multiple attorneys as primary assignment and provide additional support, backup, and PTO coverage for the CSS assigned to the team. Transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger. Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; closing matters; and creating and maintaining client case files using appropriate recordkeeping software. Calendar all critical deadlines and other dates requiring action into a calendaring database and ensure accurate calculations; maintain and manage these deadlines. Assist in the coordination of client billing using sophisticated software and procedures that may require client-specific instructions. Work proactively with Legal Team Assistants to accomplish tasks. Collaborate with resources, including Attorney Resource Center, as appropriate to complete projects and tasks. Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality. Other related duties, as assigned.

Company info

Fox Rothschild LLP.
2700 Kelly Road Suite 300
Warrington
Pennsylvania
United States 18976
Website : http://www.foxrothschild.com