Job Details

JobID 1716 : School/Site Clerk 4 Hour

Company name
Panama-Buena Vista Union School District

Location
Bakersfield, CA, United States

Employment Type
Full-Time

Industry
Administrative, Education

Posted on
Dec 04,2018

Valid Through
Mar 19,2019

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Profile

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Provides school office reception, first-level attendance monitoring and recording, and general clerical support at a school site. Provides information for use by others in preparing required attendance reports. Performs general clerical services to support student registration, health assistance, and student data.

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Essential Duties & Responsibilities:

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Serves as first point of customer services contact at the school site’s central office. Greets and announces visitors and callers. Arranges for or may convey information to visitors in a second language.

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Makes and receives phone calls and notes for student absences. Receives and relays messages to students and parents.

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Assists others to assemble and organize materials for distribution such as, but not limited to registration packets, class schedules, newsletters, and other general correspondence.

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Prepares and maintains lists, records, and reports regarding student attendance, tardiness, truancy, suspension and discipline. Enters attendance and related student data onto a data entry screen for a student database.

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Prepares routine memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts or verbal instructions. Assists with handbooks and other program material.

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Provides routine support to special services offered by the school site such as student activities, special education, athletics, etc.

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Issues and verifies student out-of-classroom and off campus passes.

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May receive and distribute packets to substitute teachers to include directions, contact information, keys, and curriculum details.

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Assists with Health Services by offering oversight of ill students, rendering first aid, and monitoring schedules for medications.

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Attends meetings and trainings required by the district.

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Performs other duties as assigned that support the overall objective of the position.

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Qualifications:

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Knowledge and Skills: The position requires basic record keeping, office organization and clerical skills. Must have good computer skills including word processing and data entry. Requires a basic knowledge of the technical aspects of attendance recording. Requires sufficient knowledge of and skill at accessing and using personal computer applications such as office productivity suites, business and student data entry formats, and e-mail. Requires sufficient math skill to compute sums, percents, and portions. Requires knowledge of English, grammar, spelling, and punctuation to prepare routine correspondence for internal distribution. Requires sufficient human relations skill to maintain harmony with peers and customers and portray a positive image of the organization unit and district.

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Abilities: Requires the ability to maintain records and filing systems. Requires the ability to enter alphanumeric information to data entry screens. Requires the ability to prioritize workload to meet established deadlines. Requires the ability to learn, understand and apply district rules, regulations and policies, and applicable education codes. Requires the ability to operate standard office machines and equipment, including personal computers and keyboards, copiers, printers, etc. Must be able to interact with a wide range of formal and informal contacts with discretion, tact and diplomacy. Must be able to diffuse confrontational situations. It is essential that the incumbent in this position maintain the confidentiality of student records and information. Must be able to perform all of the clerical and record keeping duties of the position including operation of computer software programs.

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Education and Experience:

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The position requires a High School diploma or equivalent and two years of general clerical or record keeping experience or one year of the same in a school office. May require bilingual skills.

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Licenses and Certificates:

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Valid typing certificate. May require a valid driver’s license.

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Application Requirements:

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Resume

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High School Diploma or Equivalent (A Certificate of Proficiency is required if graduated prior to 1981)

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Typing Certificate of 40 WPM or higher.

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District Clerical Screening Test ( 85% or Higher)

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The district administers the Clerical Screening Test monthly. Please contact Human Resources at 661-831-8331 x 6100 to schedule your attendance if you require this certification.

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Salary and Terms of Service:

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Salary range (23) $15.54 - $19.50 per hour, eight (8) steps, four (4) hours per day and five (5) days per week (M-F). Holidays, sick leave and vacation benefits. Holidays, sick leave and vacation benefits. The District currently contributes to family dental, medical, and vision insurance plans and an employee only life insurance plan.

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Required Application Procedure:

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Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position. It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials.

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Selection Procedure:

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A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants. If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicant’s expense. ,DistrictInfo:{Id:31407,Name:Panama-Buena Vista Union School District,Location:{Street:4200 Ashe Road,Street2:,City:Bakersfield,State:CA,Zip:93313},URL:http://www.pbvusd.k12.ca.us/,SchoolType:,AvailableJobs:0},ApplicationUri:https://www.applitrack.com/pbvusd/onlineapp/default.aspx?all=1&AppliTrackJobId=1716&AppliTrackLayoutMode=detail&AppliTrackViewPosting=1,IsClickThru:true,DaysBeforeDeacivates:0,Id:3353383,Active:true,Hidden:false,Title:JobID 1716 : School/Site Clerk (4 Hour),AgeStr:Yesterday,DistrictId:0,SchoolName:Stine Elementary,DistrictName:Panama-Buena Vista Union School District,ClosesDate:12/20/2018,HighNeedsStr:null,JobType:{Id:522,SubTypeId:522,Name:Licensed - Non-Teaching,SubTypeName:,IsSelected:false},JobTypeStr:Clerk,JobLocationStr:null,Distance:0.0,UserJobState:0,UserDistrictState:0,SearchRanking:0}

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Company Profile
The Panama-Buena Vista Union School District is located in the rapidly growing southwest portion of Bakersfield, California. Established in 1875, the original district housed a mere 11 students in makeshift lean-to structures at various locations. Today, the student population numbers over 16,500, and pupils from kindergarten through eighth grade receive instruction in the most modern of facilities. The Panama-Buena Vista Union School District takes pride in its motto, "Excellence in Education." The district employs a staff of dedicated, energetic, and highly qualified teachers who respect and enjoy working with students. Applicants who are concerned with the educational needs of children, and whose rapport with students enhances learning, are encouraged to contact the district regarding employment opportunities.

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