Office Administrator

Profile

Office Administrator

The candidate will daily operations and business functions of the highly productive and growing Dallas and Houston offices. Develop and maintain effective working relationships with other management throughout the office and firm. Identify and plan for the changing needs of the office, shares responsibility with the Managing Partner for office leadership, and contributes to cost-effective management throughout the office. Direct, manage and oversee the daily operations of the business functions of the office to ensure it is operating efficiently. Provide regular direction and leadership to business professionals, including administrative and Legal Support Services, on projects, workflow, and assignments. Conduct regular business professional meetings and administrative meetings. Partner with operations management to ensure effective support with outsourced services such as the Business Center, Information Governance, and Document Processing. Ensure that service needs are met. Provide leadership support to include legal support team assignments, new employee orientation, conducting performance evaluations, merit increases, and annual bonuses. Partner with HR to recruit for open positions within the assigned offices. Prepare, analyze and maintain accurate operating and capital budgets for all areas of responsibility. Review the budget, invoices, vendor payments, etc., on a regular basis to ensure adherence to the budget. Report back to senior management or operations management on any unplanned expenses that will result in budget overage. Collaborate with office partners and firm leadership to assist with billing and collection efforts and provide various financial reports. Interact with senior management and operations management as it relates to administrative, operational, and facilities issues of the office. Manage the integration process of lateral groups of lawyers, their paralegals and legal support business professionals. Provide leadership in securing the resources necessary to finalize their integration by partnering with other firm departments. Help to standardize practices and procedures, streamline activities when appropriate and influence change. Partner with the firm’s Real Estate leadership team on space planning to include refurbishing projects, moves, subleasing, space layout, plan review, construction RFPs, and construction management. Partner with firm departments regarding the purchase of office furniture, furnishing, and equipment as necessary. Serve as a liaison to the landlord, property management, building engineering and security. Support large projects and programs in the office in collaboration with other firm departments such as IT, HR, Operations, Diversity, and Business Development. Participate in and/or leading focus groups in facilitating rollouts. Embrace, support, and drive innovation and change in accordance with industry and firm initiatives, goals and brand. Attend partner and all attorney meetings as well as serve on various teams within the firm. High school diploma degree is required. Bachelor’s Degree in Business Administration, Finance or related field is preferred. Should have 6+ years' experience managing an office in a professional services or law firm environment.

Additional Information

Req ID: 22000666

Company info

DLA Piper.
1900 N. Pearl St Suite 2200
Dallas
Texas
United States 75201-2451
Website : https://www.dlapiper.com